AI agents for sales teams in architecture firms

A new enquiry arrives with half a brief, and someone has to look up the site, check its planning history, and test the job against capacity before anyone can say whether it is worth a conversation, so promising ones wait while the team is out on site.

→An agent reads each enquiry, checks the address against planning limits and the resource plan in the cloud, and posts a one-page fit summary for the partner within about a minute, so the callback is informed.

Every fee proposal starts as a copy of the last similar one, with stage scope, exclusions, and fee percentages edited by hand, so a stale line from an old client can slip into the next document.

→An agent drafts the proposal from your template and fee sheet, lines the scope up with each work stage, and queues it for the partner's sign-off, with every figure traceable to the fee schedule.

A PQQ lands with a closing date eight days away, and the practice re-answers health and safety, insurance, and reference questions it answered a quarter ago while reference contacts are chased one email at a time.

→An agent holds the answer bank, pre-fills the standard sections, gathers the certificates, and drafts the reference-consent requests, leaving the team to write the parts that make the practice different.

Proposals go quiet after the client meeting and nobody follows up for weeks because the next job is already on the board, and unsigned appointment letters sit in the same silence.

→An agent watches every proposal and appointment letter against your chase window and drafts a warm follow-up for each, held for approval, so no instruction dies of silence.