Part of our Founders & Executives agents
AI agents for founders and executives in architecture firms
Actionist is an AI automation tool whose agents operate the apps founders and executives at your architecture practice already use, from a Monday brief built by hand to a pack waiting when principals arrive.
Founders, directors, and their assistants get back the hours lost to status chasing, meeting packs, and renewal diaries.
AI Employees for Architecture Firms Founders & Executives in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- A Monday brief built before you arriveFee income, projects at risk, and decisions waiting sit in one note, not five trackers opened over coffee.
- Sign-offs that do not wait in an inboxWarranties, novations, and appointment terms reach a principal with a plain summary and a clear question.
- Partners' meetings that end in actionsEvery action has an owner and a date, and the ones that slip are chased before the next meeting.
- Renewals that never surprise the practicePI renewal, insurance, audit, and filing dates are on a diary that is checked weekly, not remembered.
- A principal's day that starts organisedThe inbox is sorted, the diary is clear of clashes, and each meeting has a short brief ready.
- A view of the market, not just the studioPolicy changes and competitor moves are summarised weekly so strategy is not set on stale news.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Architecture Firms Founders & Executives team's day.
Where the hours go
The Monday brief is five trackers copied into one document each Sunday night, and a figure is out of date by the time the directors read it.
An agent reads each tracker on Friday and Monday morning, builds the brief with fee income, projects at risk, and decisions waiting, and leaves a principal only the commentary.
Sign-offs for warranties, novations, and appointment terms sit in a director's inbox for a week because nobody has summarised them or said what is being asked.
An agent gathers each request, summarises the ask in plain words, notes how long it has waited, and puts the queue in front of the principal each morning.
Partners' meeting actions are written once and forgotten, so the same item reappears on three agendas with no owner who remembers agreeing it.
An agent keeps the action log current from each meeting's notes, drafts reminders for overdue owners, and opens the next agenda with what is still outstanding.
PI renewal, insurance, audit, and filing dates live in one person's head or an old spreadsheet, and the first sign of a missed one is a broker's urgent message.
An agent keeps a diary of every renewal with the work back from each date, and drafts the reminders and pre-filled forms well before the deadline.
Actionist Will Automate
What one automation looks like
A week with your Architecture Firms Founders & Executives agents
Some of the apps for your Architecture Firms Founders & Executives team
Some of the apps founders and executives use your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
Use cases for this team
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Practice brief180 min / weekAssembling the Monday brief on Sunday night
A director opens five trackers, copies fee income, utilisation, and project notes into a document, and hopes nothing changed since Friday.
Practice brief Agent0 minAgent drafts the brief from the trackersAn agent reads each tracker on Monday morning, drafts a one-page brief with sources beside each figure, and leaves the director to write the commentary.
- Sign-offs90 min / weekRequests lost in a principal's inbox
A collateral warranty request arrives on Tuesday, sits unread until Friday, and the funder's solicitor chases twice before anyone has summarised it.
Sign-offs Agent0 minAgent queues each ask with a one-line summaryAn agent logs each request with the requester and date, summarises what is asked, and places it on the principal's morning list so the delay is days, not weeks.
- Partners' meetings120 min / weekRebuilding the agenda from memory and email
The office manager scrolls back through threads to find topics, then types up last meeting's actions from handwritten notes.
Partners' meetings Agent0 minAgent drafts agenda and pack from the logAn agent collects topics, carries over open actions, and drafts the agenda and pack for the chair, then keeps the action log current from the transcript.
- Renewals60 min / weekHearing about a deadline from the broker
PI renewal, insurance expiries, and filings are tracked by one person, and a questionnaire is filled from a blank PDF with weeks to go.
Renewals Agent0 minAgent keeps the diary and pre-fills the formsAn agent keeps every date on a diary, works back from each deadline, and pre-fills the questionnaire from last year's answers for a principal to confirm.
- Principal's day150 min / weekTriaging the inbox between site visits
A principal reads forty emails on a train, replies to the wrong ones first, and finds a diary clash at 8am on the day.
Principal's day Agent0 minAgent briefs the day and drafts routine repliesAn agent sorts the inbox into decide, delegate, and read, drafts routine replies for approval, and flags clashes while there is still time to move them.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~6 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent working near partner-confidential records only earns trust if you stay in control. Actionist is built so you see everything it touched, approve anything that leaves the practice, and decide the questions that belong to a principal.
Replies, reminders, and invitations are drafted and queued first. Nothing goes to a client, funder, or broker on its own unless you widen that autonomy yourself through Approval Modes.
Sign-offs, warranties, novations, cover choices, and strategy stay with a person. The agent gathers, summarises, and queues, and it never signs or agrees to anything for the practice.
Each tracker the agent read, each draft it wrote, and each register it updated is recorded with a timestamp, so a director can see exactly what it did and when.
Financials, minutes, and appointment terms are encrypted and not used to train any model. Self-host on your own server if the practice needs everything on its own infrastructure.
More Architecture Firms teams
Frequently asked questions
Do the founders and executives at my architecture practice need to be technical to use Actionist?
How do I get started with an agent for founders and executives for my practice?
How do I make customised AI agents for how our principals actually work?
How quickly can I set an agent up for founders and executives for an architecture firm?
Where do our minutes, financials, and appointment terms live, and are they used to train AI models?
How can an agent work with a broker portal or board tool that has no API?
Will the agent reply to a client or funder on a principal's behalf without them seeing it?
Can it take notes in our partners' meetings or sign off a warranty for us?
What happens in a busy week, such as year-end or a major project deadline?
See an agent build the Monday brief and queue the sign-offs for your directors
Book a free demo and watch an Actionist agent read your trackers, draft the principals' brief, summarise a warranty request, and put the decision in front of a director, end to end.