Part of our Sales agents
AI agents for sales teams in hospitality
Actionist is an AI automation tool whose agents operate the apps your hospitality sales office already uses, from rebuilding every RFP response and rooming list chase by hand to drafts waiting for the seller.
Hotel and venue sales teams get back the hours lost to RFP re-keying, hold chasing, and deposit follow-up.
AI Employees for Hospitality Sales in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- RFPs answered while planners still shopEach Cvent or email RFP gets room dates checked and a response drafted for the seller before rival hotels reply.
- Tentative holds that convert or releaseOption dates are watched daily, so a hold is chased before it expires and blocks a better booking.
- Wedding couples who never wait on a quoteEnquiries, viewing slots and payment schedules stay on track from first message to final guest numbers.
- Corporate rates renewed before the bidNegotiated accounts show their production and renewal date, so the annual response is built from facts.
- Group blocks that pick up as contractedRooming lists, cutoff dates and pace are tracked against each block, so attrition surprises come early.
- Built around your sales officeThese are examples of what a hospitality sales agent can do. Build a custom agent for whatever your team repeats.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Hospitality Sales team's day.
Where the hours go
A planner sends the same RFP to six hotels, and the one that replies with real room dates first usually wins while the seller is rebuilding a proposal from the last one.
An agent reads each RFP as it arrives, checks the diary, and drafts the response and hold for the seller to review and send.
Tentative holds expire quietly in the diary, so a Saturday that should have been released or chased is lost to a better enquiry.
An agent flags every option date a week out and drafts the nudge to the planner, so the seller converts the hold or frees the date.
Group blocks drift because rooming lists, cutoff dates and pickup are tracked in three places, and the shortfall appears after the contract deadline.
An agent compares each block to its contracted curve, drafts the organiser chase, and tells the seller early where attrition is heading.
The Friday forecast is assembled from exports and memory, so the pipeline the general manager sees is stale by the time the meeting starts.
An agent builds the pipeline and pace pack from the CRM each Friday and posts it to the sales channel for the director to review.
Actionist Will Automate
What one automation looks like
A week with your Hospitality Sales agents
Some of the apps for your Hospitality Sales team
Some of the hospitality sales apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a planner's RFP lands in the sales inbox, the agent picks it up within about a minute, reads the dates, delegate count and space needs, checks them against the diary, logs the opportunity and drafts a response and option hold. The seller reviews and sends it.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Group and meetings sales240 min / weekRebuilding each RFP response by hand
A seller opens last year's proposal for a similar conference, swaps the dates and names, and re-keys room rental and menu pricing, while another hotel replies first.
Group and meetings sales Agent0 minRFP checked and drafted ahead of the sellerAn agent reads the RFP, checks the diary, and drafts the response and hold for the seller to review, so the seller edits instead of building.
- Events and weddings150 min / weekRemembering which holds are about to lapse
The events manager scans the diary for option dates, then writes a separate nudge to each couple or planner who has gone quiet since the quote.
Events and weddings Agent0 minExpiring holds surfaced with nudges draftedAn agent lists every hold a week from expiry with a nudge ready, so the manager approves or edits rather than hunting through the diary.
- Group blocks180 min / weekChasing rooming lists from organisers
A coordinator emails each organiser as the contract deadline approaches, tracks who replied in a spreadsheet, and rereads the pickup figures against the block.
Group blocks Agent0 minChases and pickup tracked automaticallyAn agent drafts each rooming list reminder and compares pickup with the contract curve, flagging the blocks running behind for the seller.
- Corporate accounts120 min / weekGathering production for a rate renewal
Before each negotiated rate renewal, someone exports room nights from the PMS, matches them to the account, and writes up the concessions history from old emails.
Corporate accounts Agent0 minRenewal summary assembled in advanceAn agent builds each account's production and concession summary ninety days ahead, leaving the seller to decide the rate and the approach.
- Sales leadership150 min / weekBuilding the Friday pipeline pack
The sales manager pulls stage counts, value by arrival month and pickup from different systems and pastes them into the meeting deck late on Friday.
Sales leadership Agent0 minPack posted from live CRM dataAn agent assembles pipeline, pace and expiring holds from the CRM and posts the pack to the sales channel for review before the meeting.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~8 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that touches your proposals, rates and client conversations only earns its place if the seller stays in charge. Actionist is built so every client-facing draft waits for a person, and every commercial decision stays with your sales team.
RFP replies, wedding proposals and deposit reminders are drafted and queued for approval. Nothing goes to a planner, couple or travel manager until a seller sends it.
The agent prepares the figures, but the seller decides the rate, the room rental discount and any concession. Pricing and contract terms are never agreed by the agent.
Releasing a block, deleting a hold, or changing a contract record stops for explicit approval, whatever autonomy you have granted elsewhere.
A full audit trail shows each CRM write, each draft and each report built, so the director can see what the agent did and when. Your data stays yours.
More Hospitality teams
More use cases for Hospitality Sales teams
Frequently asked questions
Does my hospitality sales team need to be technical to use Actionist?
How do I get started with a sales agent for my hotel or venue?
How do I make customised AI agents for how our sales office actually works?
How quickly can we set up a sales agent?
Where do our contracts, rates and planner details live, and is any of it used to train AI models?
Our PMS, Cvent portal and tour operator extranets have no clean API. Will the agent work with those?
Will it email a planner, couple or travel manager without a seller seeing it first?
Can it keep up during the autumn conference rush or December party season?
Does the agent negotiate rates or agree contract terms?
See an agent work an RFP and your hold diary
Book a free demo and watch an Actionist agent read a meetings RFP, check dates, draft the response, and flag the holds about to expire, ready for your seller to approve.