Part of our Operations agents
AI agents for operations teams in architecture firms
Actionist is an AI automation tool whose agents operate the apps your practice already uses, from retyping revision letters into the drawing register to an agent logging each issue as it goes out.
Project leads get back the hours lost to registers, RFI chasing, and handover paperwork.
AI Employees for Architecture Firms Operations in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- A register you can trustEvery sheet's revision matches what was issued, not what someone remembers from Friday.
- RFIs answered before a stage stallsAn overdue question is chased the day it slips, not at the next coordination meeting.
- Stage gates that close on timeChecklists, stage reports and sign-off packs are ready before the director asks.
- Planning decisions never missedPortal changes and condition triggers are logged as they happen, not found in a panic.
- Site records that hold up laterInstructions, snags and variations are written down while the visit is still fresh.
- Time back for the designProject leads coordinate buildings, not spreadsheets. These are examples; build any agent you need.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Architecture Firms Operations team's day.
Where the hours go
The drawing register drifts out of date because every issue means retyping revision letters, dates and status codes sheet by sheet, and the first sign of a mismatch is a contractor building from the wrong set.
An agent reads each transmittal, updates every sheet's revision and status in the register, and flags any sheet in the issue folder the register does not list, so a person checks one list instead of rebuilding it.
RFIs age quietly in an inbox because nobody owns the chasing, and a structural query that should take two days is still open when the stage deadline arrives.
An agent numbers each RFI, routes it to the consultant who owns it, and drafts a nudge the day a response date passes, queued for the project lead's approval before it goes out.
Planning decisions and condition triggers get found late because council portals send few notifications, so someone has to remember to log in and read what changed.
On a schedule the agent checks the portal in the cloud, files any new notice to the project record, and keeps the conditions schedule current for the project lead to act on.
Handover is a scramble of certificates, warranties and as-built drawings chased from five contractors, assembled by hand into a pack the client expected weeks ago.
An agent tracks every outstanding handover item against the contractor who owes it, drafts the reminders for approval, and assembles the pack in the client's expected order as items arrive.
Actionist Will Automate
What one automation looks like
A week with your Architecture Firms Operations agents
Some of the apps for your Architecture Firms Operations team
Some of the operations apps your agent works with for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
Use cases for this team
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Drawing control90 min / weekUpdating the register after every issue
A project lead retypes revision letters, dates and status codes into the register after each issue, and finds out a sheet was missed only when a contractor queries it.
Drawing control Agent0 minAgent logs each issue to the registerAn agent reads the transmittal, updates each sheet's revision and status in the register, and flags any sheet in the folder the register does not list.
- Coordination80 min / weekChasing consultants on overdue RFIs
Someone scrolls the RFI log before each meeting, works out which consultant is holding what, and writes the same polite reminder again and again.
Coordination Agent0 minAgent finds the overdue RFIs and drafts the chasersAn agent lists every RFI past its date by consultant and drafts each reminder, queued for the project lead's approval before anything is sent.
- Programme75 min / weekCompiling the weekly project status
A project lead pulls dates from the programme, counts open RFIs and lists what was issued, then types it into the template on a Friday afternoon.
Programme Agent0 minAgent drafts the status from the live recordAn agent assembles the programme, RFI count and issue record into the status template, leaving the commentary for the project lead and the client version for a director's approval.
- Planning60 min / weekChecking portals and filing the replies
Someone logs in to each council portal in turn, reads what has changed, and saves officer emails to the project folder when they remember.
Planning Agent0 minAgent checks the portals and files what it findsOn a schedule the agent checks each portal in the cloud, saves any new notice to the project record, and posts a short summary to the project channel.
- Site100 min / weekTurning site notes into the visit report
After a visit, the architect sits down with handwritten notes and a camera roll and builds the report, tying each point to a drawing, often a day or two later.
Site Agent0 minAgent drafts the report for the architect to checkAn agent builds the draft from the notes and photos, ties each observation to a drawing reference, and leaves it in the architect's queue to edit and approve.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~8 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that touches your drawing records and writes to consultants only earns trust if you stay in control. Actionist shows you what it did, asks before it acts outside the practice, and leaves every decision with your people.
A chase, an RFI reply or a reminder is drafted and queued for the project lead's approval. Nothing reaches a consultant or contractor unless you widen that autonomy yourself.
Each entry the agent logs points back to the transmittal it came from. A revision it cannot match is flagged for a person, never guessed.
The agent prepares agendas, packs and drafts. Whether an RFI answer changes the design, or a stage is ready to close, stays a decision for your architects and directors.
Each run is logged step by step with screenshots, so a project lead or a QA reviewer can see exactly what the agent read and wrote.
More Architecture Firms teams
More use cases for Architecture Firms Operations teams
Frequently asked questions
Does my practice's operations team need to be technical to use Actionist?
How do I get started with an agent for our drawing register?
How do I make a customised agent for how our practice issues drawings and runs RFIs?
How quickly can I set an operations agent up?
Where do our drawings, consultant correspondence and project data go, and are they used to train AI models?
How does an agent keep a register current when our CDE or planning portal has no API?
Will the agent send a consultant or contractor an email without me seeing it first?
What if the agent logs a drawing against the wrong revision?
Can the agent decide that an RFI answer changes the design or that a stage is ready to close?
See an agent keep your drawing register and RFI log current
Book a free demo and watch an Actionist agent log a drawing issue, route an RFI, and draft the consultant chase, end to end.