Part of our HR & People agents
AI agents for HR teams in architecture firms
Actionist is an AI automation tool whose agents operate the apps your practice already uses, from sifting portfolios and chasing PEDR entries by hand to people admin that keeps itself current.
Practice managers lose Fridays to CPD logs, placement paperwork, and leave clashes before a stage deadline.
AI Employees for Architecture Firms HR & People in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
In a practice, the person who runs HR is often the office manager or an associate with a day job. Portfolios, placement files and CPD certificates pile up beside live projects.
Actionist builds AI agents for HR teams in architecture firms that prepare the paperwork, so the person decides who to hire, who to back for Part 3, and who needs support.
- Portfolios read against the briefA Part 2 or technologist shortlist ranked on the skills the role names, ready before the studio meeting.
- Year-out and Part 3 files kept cleanPEDR entries and mentor sign-offs chased each month, so a candidate's experience log is never found empty at submission.
- CPD and ARB renewals never discovered lateEach architect's certificates and registration dates tracked, so a gap shows up in March, not December.
- Starters productive on day oneContract pack, software seats and CDM induction queued from the signed offer, not assembled the Friday before.
- Leave cover planned around stage deadlinesHoliday requests checked against live submission dates and TOIL logged after competition weekends.
- Built around your practiceThese are examples of what an HR agent can do. Build a custom agent for any people job you repeat.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Architecture Firms HR & People team's day.
Where the hours go
Portfolio PDFs arrive in the inbox for every vacancy, and sifting forty of them for Revit fluency and sector experience takes a weekend nobody has, so good Part 2 candidates wait while the studio is busy on a competition.
An agent reads each portfolio and CV against the vacancy brief, ranks the shortlist with the reasons beside each name, and leaves the principals to decide who to interview.
Placement students forget to log their month in the PEDR and Part 3 candidates reach submission with an empty experience record, because chasing every mentor and student by email is the job that slips each month.
An agent checks each PEDR entry and mentor meeting on schedule, drafts the reminder for the person to approve, and flags the files that are falling behind.
CPD certificates sit in email attachments and ARB or RIBA renewal dates live in one person's head, so a lapsing registration or a short CPD record is discovered in December instead of March.
An agent files each certificate against the right architect, totals the hours, and posts a gap report and renewal calendar so no one is surprised at year end.
A new technologist starts on Monday and the contract, the Revit seat, the CDM induction and the right-to-work file are still four separate emails, and a leaver's folder access is still open a month later.
An agent builds the starter pack and seat requests from the signed offer and works down the leaver checklist, leaving a person to approve each pack and verify each document.
Actionist Will Automate
What one automation looks like
A week with your Architecture Firms HR & People agents
Some of the apps for your Architecture Firms HR & People team
Some of the people and studio apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a CV and portfolio link come in through the careers form or a LinkedIn message, the agent reads them within about a minute, checks the Revit or Rhino skills and sector work the vacancy names, and logs the applicant in the tracker with a note. A principal decides whether the applicant is invited to interview.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- HR & People120 min / weekSifting portfolios for a vacancy
Someone opens each PDF portfolio in turn on a Sunday evening to judge Revit fluency and sector work, one applicant at a time.
HR & People Agent0 minAgent ranks the shortlist with reasonsAn agent reads every portfolio against the brief and posts a ranked list to Slack with a reason beside each name, ready for a principal to decide.
- HR & People75 min / weekChasing PEDR entries and mentor sign-offs
Someone emails each placement student and Part 3 mentor in turn, then checks the records again a fortnight later to see who answered.
HR & People Agent0 minAgent checks the records and drafts the remindersAn agent checks each PEDR entry and mentor meeting weekly, drafts a reminder for each gap, and posts the late files to the HR lead for approval.
- HR & People60 min / weekLogging CPD hours from certificates
Someone retypes hours from scanned certificates and sign-in sheets into a spreadsheet and hopes the annual total is right.
HR & People Agent0 minAgent files certificates and totals the hoursAn agent files each certificate, adds the hours to the right architect, and posts a gap report so renewals are never a surprise.
- HR & People90 min / weekAssembling the new starter pack
Someone merges the contract, emails IT for a Revit seat, books the induction and builds the file from scratch the week before the start date.
HR & People Agent0 minAgent drafts the pack from the signed offerAn agent builds the checklist, seat request and induction schedule from the signed contract, and queues the pack for the HR lead to approve.
- HR & People45 min / weekChecking leave against deadlines
Someone compares the holiday sheet with the stage submission calendar by hand and finds the clash only when a key architect is already away.
HR & People Agent0 minAgent flags the clash before approvalAn agent compares every request with live submission dates and tells the project architect and practice manager about the clash before they decide.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~5 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent touching staff records, candidate portfolios and registration data only earns trust if you stay in control. Actionist is built so you see everything it touched, approve anything that reaches a person, and keep every record it creates.
A reference request, a PEDR reminder or a starter pack is drafted and queued for your sign-off. Nothing reaches a candidate or colleague unless you widen that autonomy yourself.
Who is interviewed, who is hired, who passes probation and what anyone is paid stay with your principals. The agent builds the shortlist and the pack, not the verdict.
Each CPD entry, checklist tick and drafted message is saved with a timestamp, so you can see what changed in a personnel file and why.
Salary bands, absence records and portfolios are encrypted and never used to train a model. Self-host on your own server if files must stay inside the practice.
More Architecture Firms teams
Frequently asked questions
Does my practice need to be technical to use AI agents for HR teams?
How do I get started with an HR agent in an architecture firm?
How do I make customised AI agents for how my practice handles people admin?
How quickly can I set up an HR agent for my studio?
Where are our staff and candidate records kept, and are they used to train models?
Can it work with an HR or timesheet system that has no API?
Will the agent email a candidate, a student or a colleague without me seeing it first?
Who decides who gets shortlisted or hired, the agent or us?
Can the agent tell me whether an architect's ARB registration or CPD record is compliant?
See an agent turn a signed offer into a starter pack
Book a free demo and watch an Actionist agent read a portfolio against your brief, file a CPD certificate, and draft the next starter's induction pack, end to end.