Part of our Finance & Accounting agents
AI agents for finance teams in hospitality
Actionist is an AI automation tool whose agents operate the apps your hospitality finance team already uses, from rekeying the night audit to an agent tying folios, settlements, and invoices together.
Hospitality finance teams get back the hours lost to variance hunts, commission checks, and supplier invoice keying.
AI Employees for Hospitality Finance & Accounting in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- The morning flash lands already reconciledFolios, Z-reports, and the card settlement agree before the GM reads the numbers, with every variance listed.
- Commission billed only on real staysEach OTA invoice is checked against actual arrivals, so cancelled and no-show bookings are challenged.
- Suppliers paid correctly and on termsInvoices are read, matched to the order and delivery note, and queued so the right bill is paid on time.
- Direct-bill accounts that pay to termsCorporate, agency, and wedding balances are aged each week with reminders drafted for your approval.
- Chargebacks answered inside the deadlineEvidence packs are assembled the day a dispute lands, so no response window quietly lapses.
- Month-end in days, with the owner pack readyAccruals, tax totals, cost of sales, and the departmental P&L are prepared for you to review.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Hospitality Finance & Accounting team's day.
Where the hours go
The night audit never closes cleanly: PMS revenue, POS Z-reports, and the card settlement disagree by small amounts, and the morning is spent hunting each one before the flash report can go to the general manager.
An agent lines up folios, Z-reports, and settlement each morning, lists every variance with the likely cause beside it, and leaves you to decide which ones to correct.
OTA commission invoices arrive weeks later and nobody has time to check them, so cancelled bookings and no-shows get paid for, and the direct-booking margin the owner asks about is only a guess.
An agent checks each Booking.com, Expedia, and Airbnb statement against stays that actually happened, accrues commission to the right month, and drafts the dispute for bills that look wrong.
Supplier invoices pile up as PDFs, photographed delivery notes, and paper, and keying and matching them takes half a week, so the payment run is built from whatever got entered in time.
An agent reads each invoice, matches it to the order and the delivery note, codes it by department, and queues the clean ones for the payment run you release.
A card chargeback arrives with a deadline of days, and the evidence is spread across the folio, the registration card, and the key log, so a dispute that could be won is lost by default.
An agent assembles the evidence pack the day the notice appears, puts the response deadline in the tracker, and hands you a file ready to submit.
Actionist Will Automate
What one automation looks like
A week with your Hospitality Finance & Accounting agents
Some of the apps for your Hospitality Finance & Accounting team
Some of the finance apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When the end of day report appears in the PMS, the agent notices within about a minute, reads the day total, lines it up with each outlet Z-report and the card batch, and posts a variance summary for the income auditor to review before the flash report is sent.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Finance90 min / weekAgeing the city ledger by hand
Someone exports the direct-bill balances from the PMS, pastes them into a sheet, and works out which corporate and wedding accounts slipped into a worse bucket.
Finance Agent0 minAgent refreshes the ageing every MondayAn agent refreshes the ageing each week, highlights accounts that worsened, and drafts the reminders for the finance lead to approve.
- Finance180 min / weekPreparing the occupancy and sales tax figures
At period end an accountant totals the tax collected by hand from several PMS reports and splits it by outlet and rate before anything can be filed.
Finance Agent0 minAgent prepares the tax working papersAn agent totals collected tax, splits it by rate and outlet, ties it to the ledger, and leaves the filing to you or your accountant.
- Finance90 min / weekBuilding the tip and service charge sheet
Someone pulls card tips and service charge from the POS shift by shift and applies the allocation rules in a spreadsheet for payroll.
Finance Agent0 minAgent prepares the allocation figures weeklyAn agent builds the allocation sheet each Monday using your rules, so payroll receives one clean file and decides nothing blind.
- Finance240 min / weekAssembling the departmental P&L
Rooms, food and beverage, spa, and overheads are pulled from the ledger one at a time and formatted into the pack the owner expects.
Finance Agent0 minAgent drafts the P&L and owner packAn agent assembles the departmental P&L from the ledger and drafts the owner pack in your format, ready for your commentary.
- Finance90 min / weekMatching Expedia virtual card payments
Each virtual card charge is looked up against its reservation, compared with the folio, and logged with its processing fee, one booking at a time.
Finance Agent0 minAgent matches payments each WednesdayAn agent ties each virtual card payment to its stay, logs the fee, and lists only the mismatches for a person to look at.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~6 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that sees your folios, supplier bills, and card settlements has to earn trust. Actionist is built so you see what it touched, approve anything that leaves the building, and keep every record.
The agent builds payment runs and refund lists as files. A person with bank authority reviews and releases them, so no money moves without you.
Reminders to companies, requests to suppliers, and disputes to channels are drafted and queued, and nothing goes out unless you widen that yourself.
Each variance, match, and draft is logged with the date and source report, so your accountants and auditors can see what changed and why.
Data is encrypted and never used to train a model. The agent works from reports and ledgers, and you can self-host if your group requires it.
More Hospitality teams
Frequently asked questions
Does my hospitality finance team need to be technical to use Actionist?
How do I get started with a finance agent for my hotel or restaurant?
How do I make customised AI agents for the way our finance office works?
How quickly can I set a finance agent up?
Where does our revenue, guest, and supplier data live, and is it used to train models?
Our PMS, channel extranets, and card portals have no API. Will the agent still work?
Will the agent pay a supplier, refund a guest, or email a company by itself?
Can it decide how something should be taxed or coded?
What happens at year end or during a busy season when nobody has time to review?
See an agent reconcile your morning revenue report
Book a free demo and watch an Actionist agent tie a folio total, a Z-report, and a card settlement together, then draft the supplier payment run for your approval.
Your agents run 24/7 on your organisation's own Actionist cloud machine.