AI agents for founders and executives in event planning

A 40-page conference RFP lands with a deadline, and the owner reads it on a Sunday night, guessing at crew load and margin from memory because nobody has pulled the comparable events or checked who is already booked that month.

→An agent reads each large brief, pulls two comparable past events, checks crew load and diary, and drafts a one-page bid or no-bid pack for you to decide on, so the choice rests on figures instead of instinct.

Final costs trickle in from caterers, AV crews, and riggers across three inboxes, so the margin on an event is only known weeks later, after the next event has already been priced on the same optimistic assumptions.

→An agent gathers supplier invoices into the event sheet, sets them against the signed budget, and tags every overrun by cause, leaving you to decide whether the next quote needs a different price.

Two site weeks overlap with a client dinner and a venue walkthrough, and nobody notices until the freelance pool is stretched and the owner's diary has three conflicting commitments on the same Thursday.

→An agent checks every new date against holds, crew bookings, and your diary before a yes is given, and flags peak weeks early so you choose which date moves, not which event gets short-staffed.

A public liability certificate lapsed in March and a cancellation clause needed ninety days' notice, and both facts sat in documents that nobody reopened until the event was already close.

→An agent reads each contract and certificate against its event date, lists cover gaps and notice windows ahead of time, and queues them for you, so a legal or insurance decision is made with weeks to spare.