AI agents for operations teams in event planning

The run-of-show changes six times in event week, and each change means someone re-checks every cue that follows it and re-sends a PDF, so half the vendors end up working from a version that is already out of date.

→An agent keeps one cue sheet, diffs each revision against the last, flags any cue that now clashes, and drafts the change note for every vendor, so each one works from the current version.

A caterer or AV crew goes quiet in the last week and nobody notices until load-in, because reconfirming every supplier's timing and crew size one message at a time is the job that slips when the floor plan is also changing.

→An agent reconfirms every booked supplier on a schedule a week out, logs each reply, and flags the ones who have not answered, so the gap is found while there is still time to replace someone.

Two trucks arrive for the same dock slot and the venue's loading hours are tight, because vendor windows are juggled by hand across a dozen emails and a half-updated sheet.

→An agent fits every vendor's requested arrival into the venue's dock rules, flags overlaps, and drafts the revised window for each supplier, leaving you to approve the final order.

Insurance certificates, alcohol licences, and fire sign-off are discovered missing on the morning of the event, because each lives in a different inbox and nobody owns the checklist against the venue's deadline.

→An agent tracks every certificate and permit against its deadline, drafts the request to each vendor with the venue's wording, and flags any that lapse before the event, so the paperwork is on file before the doors open.