Part of our HR & People agents
AI agents for HR teams in course creators
Actionist is an AI automation tool whose agents operate the apps your course business already uses, from hand-building the coach rota the night before a cohort starts to an agent drafting it for your approval.
Course business HR leads get back the hours lost to coach screening, access setup, and pay-sheet admin.
AI Employees for Course Creators HR in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
A course business with a coaching tier runs on a small bench of contractors: coaches, teaching assistants, community moderators, a VA or two. Every one of them needs hiring, access, a rota slot, and a correct payment each month.
Actionist builds agents that carry the paperwork and the checking, so the person who looks after your team spends cohort week supporting coaches instead of chasing them.
- Coach applications scored, not stackedEvery applicant is read against your rubric and a ranked shortlist is waiting for you.
- New contractors working by day oneKajabi seat, Skool role, Slack channels and handbook prepared the day the agreement is signed.
- A rota that survives a day offOffice hours and live Q&A hosts stay covered, with cover options drafted when someone drops out.
- Pay sheets that match the hoursTimesheets and invoices checked against agreed rates before you approve any payment.
- Coach quality you can actually seeSession notes, ratings and 1:1 agendas gathered so problems surface before a student complains.
- Spend your hours on your peopleHiring decisions and coaching conversations stay yours. These are examples; build any agent you need.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Course Creators HR team's day.
Where the hours go
Coach applications arrive in a rush after you announce a new cohort, and the Typeform inbox becomes a tab you keep meaning to open, while the intake date does not move.
An agent reads every application on arrival, scores it against your coach rubric, and posts a ranked shortlist with its reasons, so you decide who gets a trial session.
Getting one new coach working means a Kajabi seat, a Skool role, a Slack invite, a handbook and a signed agreement, each in a different tab, and one of them always gets forgotten until day three.
An agent follows the signed agreement into a single checklist, prepares each access change, and holds the lot for your approval before anything is switched on.
The rota only breaks when someone is ill or on holiday, and cover is found by messaging four coaches the evening before an office hour or a live Q&A.
An agent keeps the rota against each coach's cap and calendar, and when a day off appears it proposes cover options for you to confirm.
Month-end pay prep means opening three timesheet tools and a pile of invoices to find the one line that does not match the agreed rate, usually after you have already told the team payment is coming.
An agent assembles the pay sheet from timesheets, session counts and invoices, flags every mismatch against the agreement, and leaves the payment decision with you.
Actionist Will Automate
What one automation looks like
A week with your Course Creators HR agents
Some of the apps for your Course Creators HR team
Some of the apps your HR agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a new coach or moderator application arrives in Typeform or Tally, the agent picks it up within about a minute, reads the answers on niche, method and availability, scores it against your rubric, logs the score and reasons in Google Sheets, and posts a short summary to Slack. The decision to invite anyone to a trial session stays with you.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- HR & People300 min / weekReading coach applications by hand
Opening each Typeform submission after a cohort announcement, reading it between other jobs, and scoring from memory, so the best applicant waits behind the loudest.
HR & People Agent0 minAgent scores each applicant to your rubricAn agent reads each application on arrival, scores it against your rubric, and posts a ranked shortlist with its reasons to Slack for your decision.
- HR & People90 min / weekSetting up a new coach across five tabs
Adding a Kajabi seat, a Skool role, a Slack invite and a handbook one at a time, then discovering on day three that the Drive folder was missed.
HR & People Agent0 minAgent prepares one access list for approvalAn agent reads the signed agreement, builds the checklist and drafts every access change as one list, which you approve before anything is switched on.
- HR & People120 min / weekRebuilding the rota when someone is out
Messaging four coaches the evening before an office hour to ask who can cover, then updating the rota, the calendar and the Slack pin by hand.
HR & People Agent0 minAgent proposes cover from real availabilityAn agent checks calendars and student caps when a day off appears, posts the cover options to Slack, and updates the rota once you confirm.
- HR & People150 min / weekAssembling the monthly pay sheet
Opening Toggl Track, Clockify and a pile of invoices at month end to find the line that does not match the agreed rate, after promising the team a pay date.
HR & People Agent0 minAgent builds the sheet and flags mismatchesAn agent combines session counts, timesheets and invoices into one pay sheet with the agreed rate beside each line, and flags mismatches for your review.
- HR & People110 min / weekChasing session notes and ratings
Checking the calendar against Airtable to see whose notes are missing, then pulling survey scores into a sheet before every coach check-in.
HR & People Agent0 minAgent chases notes and gathers ratingsAn agent drafts reminders for missing notes, rolls ratings up per coach, and builds the 1:1 agenda so you arrive with the facts.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~4 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that touches contractor agreements, tax details and pay figures only earns trust if you stay in control. Actionist is built so you see what it did, approve what leaves, and own every record.
The agent scores, compares and totals. It never decides who to hire, what anyone is paid or whether to renew an agreement. Those choices are yours.
Welcome emails, reminders and cover requests are drafted first and queued for your sign-off, unless you widen that autonomy yourself through Approval Modes.
Taking a coach out of Kajabi, Skool or Slack is a destructive action. The agent prepares the checklist and a person confirms every removal.
Agreements, tax details and payout information are encrypted and never used to train a model. Self-host on a VPS if everything must stay on your infrastructure.
More Course Creators teams
Frequently asked questions
Does my course business need a technical person to run HR agents?
How do I get started with an agent for my coaching team?
How do I make customised AI agents for how my team really works?
How quickly can I set an HR agent up before my next cohort?
Where do contractor agreements and tax details live, and are they used to train AI?
How does an agent set up Kajabi or Skool access when there is no integration?
Will the agent decide who I hire or what I pay?
Can it keep up when a cohort starts or a launch week is running?
Will the messages to my coaches sound like me?
See an agent score a coach application and prep your pay sheet
Book a free demo and watch an Actionist agent read a coach application, draft the onboarding checklist, and assemble the monthly pay sheet for your approval, end to end.