Part of our HR & People agents
AI agents for HR teams in healthcare practices
Actionist is an AI automation tool whose agents operate the apps your healthcare practice already uses for hiring and staff records, from chasing contracts and training by hand to agents that keep every starter on track.
Practice managers doing HR between patients get back the hours lost to applications, paperwork, and training chasers.
AI Employees for Healthcare Practices HR & People in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- Applications read while the clinic runsEach CV is checked against the role's must-haves and summarised, so shortlisting is not squeezed in after clinic.
- Interviews booked around clinic sessionsPanel diaries are checked first, so a candidate is offered slots that do not pull a clinician out of a full list.
- Paperwork finished before day oneContracts, eligibility documents and handbook sign-offs are chased in order, not discovered missing on the start date.
- Mandatory training never quietly lapsesInfection control, fire safety, safeguarding and data protection completions are checked weekly against the staff list.
- Appraisals and probation reviews on timeForms go out, packs are assembled, and review dates are diarised from each start date without anyone keeping a list.
- Built around how your practice hiresThese are examples of what a practice HR agent can do. Build a custom agent for whatever your people work repeats.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Healthcare Practices HR & People team's day.
Where the hours go
Applications stack up in the inbox while the practice manager is in back-to-back sessions, so a good hygienist or nurse waits a week for a reply and takes another offer.
An agent reads each new application against the job brief, writes a short evidence summary, and queues the shortlist for your decision, so no strong candidate waits on a free afternoon.
The chain from verbal yes to first day is a dozen small chases: the contract nobody signed, the right-to-work document that never arrived, the handbook acknowledgement that sits unopened.
An agent works the paperwork list for every incoming starter in order, nudges the missing items, and shows you one page of what is still open before the start date.
Mandatory training and appraisals depend on someone remembering, and the gap only shows when an inspector or insurer asks for the infection control record and half the team has none.
An agent checks completion against the staff list every week, chases the overdue modules, files the certificates, and builds each appraisal pack before the meeting.
Absence, leave and leavers are tracked in three spreadsheets, so balances drift, return-to-work forms get skipped, and payroll inputs are rebuilt from scratch at month end.
An agent keeps balances and absence records current as decisions are made, drafts the return-to-work and leaver paperwork, and assembles the payroll inputs sheet for your check.
Actionist Will Automate
What one automation looks like
A week with your Healthcare Practices HR & People agents
Some of the apps for your Healthcare Practices HR & People team
Some of the HR and people apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a CV lands in Recruitee for a nurse, hygienist or front-desk vacancy, the Applicant Pipeline Agent opens it, checks the shifts, qualification and registration the role needs, and writes a short note of what is evidenced and what is missing. The note joins the shortlist sheet within about a minute. A person decides who progresses.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Recruitment120 min / weekReading applications after the last patient
The practice manager opens a dozen CVs at 6pm, tries to remember each role's must-haves, and the good hygienist has accepted another offer by Thursday.
Recruitment Agent0 minAgent summarises each CV the day it landsAn agent checks each application against the job brief and adds an evidence note to the shortlist sheet, so the manager decides who to interview from a one-page table.
- Interviews75 min / weekJuggling panel diaries and clinic sessions
Three people's calendars are compared by hand, one slot is offered, the clinic overruns, and the whole exchange starts again with the candidate waiting.
Interviews Agent0 minAgent offers three slots that suit the panelAn agent finds times that miss the full lists, drafts the invitation for approval, and reworks the slot if a clinic overruns.
- Contracts55 min / weekChasing a contract nobody has signed
The start date is Monday, the envelope has been open for nine days, and the practice manager finds out on Friday afternoon while reconciling the rota.
Contracts Agent0 minAgent lists open envelopes by start dateAn agent sorts every unsigned contract by how close the start date is, drafts the nudge, and posts the list to Slack on Thursday morning.
- Training70 min / weekDiscovering lapsed training at an audit
Someone exports the training report once a quarter, scrolls through names, and finds that two people never completed infection control the week an inspector visits.
Training Agent0 minAgent checks completion every weekAn agent matches the completion report to the staff list weekly, drafts reminders naming the exact module, and files each certificate when it arrives.
- Absence and payroll90 min / weekRebuilding the payroll inputs from scratch
At month end hours, absence and leavers are pulled from three spreadsheets and an inbox, and a single mismatch means starting the sheet again.
Absence and payroll Agent0 minAgent assembles the inputs sheet for your checkAn agent pulls hours, absence and leavers into the sheet the provider asks for and highlights anything that does not reconcile. You check and send it.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~5 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that touches candidate details, contracts and staff records only earns trust if you stay in control. Actionist is built so you see everything it touched, approve anything that reaches a candidate or a colleague, and keep every record it creates.
Interview invitations, decline notes, reminders and welcome packs are drafted first and held for a person to read. Nothing reaches a candidate or a colleague on its own unless you widen that autonomy yourself.
Who is interviewed, who is offered the job, what anyone is paid, and how a probation or appraisal ends are decided by you. The agent prepares the facts, drafts the paperwork, and stops.
When a staff member explains an absence or a personal circumstance, the message goes to the practice manager exactly as written. The agent records the dates and the category given and never interprets what it reads.
Every form filed, reminder drafted and balance updated is logged with a timestamp, so you can see what changed and why. Staff data stays yours and is not used to train any AI model.
More Healthcare & Medical Practices teams
Frequently asked questions
Does the person who runs HR at our practice need to be technical?
How do I get started with Actionist at my practice?
How do I make customised AI agents for how my practice handles people work?
How quickly can we set up an HR agent for our practice?
What happens to staff and candidate data? Does the agent store it or train on it?
Our applicant tracker and job boards do not all have a real API. Can the agent still work with them?
Will the agent ever message a candidate or a colleague without someone seeing it first?
Does this decide who we hire or replace our practice manager?
Our practice is small and HR is one part of one person's job. Is it worth it?
See an agent read your next batch of applications
Book a free demo and watch an Actionist agent summarise applications, chase a contract, and check training against your staff list, the way your practice actually works.