Ainoflow Convert
#289 most-usedExtract text and PDFs from any document, image, or audio
Ainoflow Convert is a cloud OCR and transcription API that pulls structured text out of PDFs, images, Office files, and audio recordings in over 60 languages. Connect it to Actionist and your agents can extract invoice data, transcribe meeting recordings, convert scanned documents to searchable text, and route results into downstream apps — all without a human touching the files.
Eliminates manual work. Agents eliminate manual data entry from scanned invoices, receipts, and forms, replace hand-done file-format conversions, and remove the need for anyone to replay meeting recordings to extract decisions.
What your Ainoflow Convert agent runs on autopilot
A week of scheduled jobs your Actionist agent will execute on your behalf.
Ainoflow Convert × every other app you use
End-to-end automations that span multiple apps — each one a real business outcome.
Invoice OCR to accounting system on email arrival
When an invoice PDF is detected as an attachment in Gmail, the agent submits the PDF to Ainoflow Convert for OCR, waits for the extracted text, parses the vendor name, invoice number, amount, and due date, then creates a draft payable entry in the accounting system and logs the record to Google Sheets for the AP team to review.
Time saved for your team — every week, on autopilot
Savings
What your team gets back — two angles: what you stop doing manually, and what that's worth.
What you do manually today
What your agent runs for you
- Sales25 min / weekManual proposal conversion
Reps open each DOCX proposal in Word, export to PDF, re-attach to the email, and upload to the CRM — 5 minutes per proposal, every time.
Sales Agent0 minAgent converts proposals automaticallyWhen a proposal DOCX is saved to Drive, the agent submits it to Ainoflow Convert, retrieves the PDF URL, and attaches it to the HubSpot deal record — zero manual steps.
- Marketing20 min / weekManual deck-to-PDF export
Someone on the team opens each PPTX presentation in PowerPoint, exports as PDF, renames the file, and uploads it to the shared media kit — repeated for every campaign update.
Marketing Agent0 minAgent converts and distributes decksThe agent submits updated PPTX files to Ainoflow Convert every Tuesday morning, retrieves PDF URLs, and posts them to the #marketing channel before anyone arrives.
- Customer Support30 min / weekManual attachment reading
Support agents download each image attachment, open it, read the form contents, and manually type the relevant details into the ticket — adding 3 to 5 minutes per ticket with an attachment.
Customer Support Agent0 minAgent OCRs attachments to ticket notesThe support agent submits image attachments to Ainoflow Convert and appends the extracted text to the ticket note automatically — agents read the form contents inline without downloading anything.
- Human Resources40 min / weekManual form rekeying
HR staff receive paper onboarding forms, scan them, open the scan, read each field, and type the data into the HR system by hand — taking 15 to 20 minutes per new hire.
Human Resources Agent0 minAgent digitises forms automaticallyWhen an HR form image is saved to Drive, the agent submits it to Ainoflow Convert with the employee ID as reference and writes the extracted fields to the HR system within about a minute.
- Finance60 min / weekManual invoice data entry
The AP team opens each invoice PDF, reads the vendor name, amount, and due date, and types the data into the accounting system — averaging 6 minutes per invoice across the weekly batch.
Finance Agent0 minAgent extracts invoice data automaticallyThe finance agent submits invoice PDFs to Ainoflow Convert, extracts vendor, amount, and due date from the OCR result, and writes structured rows to the AP tracker before the team's morning meeting.
- Operations45 min / weekManual document queue management
Operations staff manually submit documents one at a time to a conversion tool, wait for results, download files, rename them, and route them to the correct system folder — 10 to 15 minutes per batch.
Operations Agent0 minAgent manages entire conversion queueThe operations agent submits all documents in polling mode, tracks job status in a Sheets dashboard, retrieves results as they complete, and routes each one to its destination system without human input.
- Legal60 min / weekManual contract transcription
Paralegals open each scanned contract image, read the text, and retype key clauses and dates into the contract management system — averaging 20 minutes per contract for a dense multi-page document.
Legal Agent0 minAgent OCRs contracts with short expiryThe legal agent submits contract scans to Ainoflow Convert with the contract reference and a 30-minute expiry, retrieves the full text, and files it in Notion — with Ainoflow's copy gone before the window closes.
Calculate what your team saves
Based on Ainoflow Convert's typical team usage — the visible tasks plus a few other automations the agent runs: ~3.5 hrs / person / week of admin work automated.
How to plug Ainoflow Convert into Actionist
Pick the connection method that suits your environment.
Generate an API key in your Ainoflow account dashboard. All Ainoflow nodes (Convert, Files, Storage) share the same credential — connect once and all three nodes are authorised.
Log in at https://ainoflow.io and navigate to your account dashboard.
In the API Keys section, click Generate. Copy the key — you will not be able to see it again after closing the dialog.
Find Ainoflow Convert in the Apps tab, click Connect, paste your API key, and click Test connection. Actionist confirms the key is valid before saving.
14 actions your agent can call
Read and write operations available to your Actionist agent.