Part of our Operations agents
AI agents for operations teams in wholesale distribution
Actionist is an AI automation tool whose agents operate the apps your wholesale operations team already uses, from chasing supplier ETAs to matching the dock paperwork to every purchase order.
Buyers and warehouse leads get back the hours lost to supplier chasing, short-ship hunting and freight paperwork.
AI Employees for Wholesale Distribution Operations in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
A distributor's operations desk lives between the vendor and the customer: a promised date that slipped, a pallet that arrived two cartons short, a truck that needs a bill of lading before the carrier cutoff.
Actionist agents operate the ERP, the warehouse sheets, the supplier mailbox and the carrier portals as your buyers and dock leads do, so the team spends its hours on decisions, not on chasing and reformatting.
- Supplier dates you can trustA promised ship date that slipped without anyone noticing turns into a backorder a customer finds out about first.
- The dock matches the paperworkA short-ship caught at receiving is a claim you can win; found at invoice time it is usually a write-off.
- Stock levels that follow demandReorder points and case-pack rounding kept honest mean fewer stockouts and fewer pallets of slow movers.
- Trucks leave on the carrier's cutoffA missing bill of lading or freight class holds a shipment until tomorrow's pickup.
- Freight surprises found earlyA delay, a damaged pallet or a wrong accessorial charge costs less when someone sees it within the day.
- Time for the calls only people makeSpend the hours on supplier negotiations and the warehouse floor, not on rekeying dates.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Wholesale Distribution Operations team's day.
Where the hours go
Late or unacknowledged purchase orders are found when a customer asks where their goods are, because chasing suppliers is a job nobody has hours for.
An agent reads vendor acknowledgments, compares dates and quantities to each PO, and drafts the chase notes for overdue lines for the buyer to approve.
The dock receives pallets against a packing slip nobody has time to match line by line, so short-ships surface at invoice time as a write-off.
An agent reads each packing slip against the open PO, lists short, over and wrong lines for the receiving lead, and drafts the supplier claim with the evidence.
Reorder points drift, case packs get ignored and slow stock piles up, so the buyer rebuys what is sitting in the east branch.
An agent reviews stock against reorder points daily, drafts purchase orders rounded to case packs, and suggests transfers before anything is bought.
Freight paperwork piles up at the cutoff and carrier delays are noticed late, so shipments miss pickups and surcharges slip through unchecked.
An agent drafts bills of lading from item weights, reads carrier tracking for delays, and audits each freight invoice against the booked rate.
Actionist Will Automate
What one automation looks like
A week with your Wholesale Distribution Operations agents
Some of the apps for your Wholesale Distribution Operations team
Some of the operations apps your wholesale agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a vendor acknowledges a purchase order, the agent reads the email within about a minute, compares the confirmed date, quantity and price with the PO, and writes any variance into the tracking sheet. Material changes are posted to the buyer in Slack for a decision.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Supplier chasing330 min / weekFinding out which POs slipped
The buyer opens acknowledgment emails one by one, compares dates by eye and chases late lines when a customer asks.
Supplier chasing Agent0 minAgent logs variances and drafts chasesAn agent compares each acknowledgment to its PO, writes the variance into the sheet, and drafts follow-ups for overdue lines that the buyer approves.
- Receiving300 min / weekMatching the slip to the PO
A receiver reads the packing slip against the PO line by line, writes up short-ships by hand and finds problems after the driver has left.
Receiving Agent0 minAgent marks the exceptionsAn agent reads the scanned slip against the PO and hands the receiving lead a sheet with short, over and wrong lines highlighted.
- Replenishment360 min / weekDeciding what to buy
The buyer scans a full stock report, adjusts quantities to case packs by hand and rebuys items that sit in another branch.
Replenishment Agent0 minAgent drafts the buyAn agent lists real shortfalls, drafts purchase orders rounded to the pack, suggests transfers first, and waits for the buyer to approve.
- Freight paperwork270 min / weekBills of lading before the cutoff
Dispatchers look up weights and freight class for each pallet, type the bill of lading and phone the carrier at the last minute.
Freight paperwork Agent0 minAgent prepares the paperworkAn agent drafts each bill of lading from item weights and class, lists shipments with missing data, and the dispatcher books after review.
- Carrier exceptions240 min / weekFinding delays and bad charges
Staff open carrier sites one by one, find a delay late, and pay freight invoices without checking accessorials against the booking.
Carrier exceptions Agent0 minAgent flags delays and overchargesAn agent reads tracking daily, drafts heads-ups for account owners, and compares each freight invoice with the booked rate for the transport lead.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~7 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An operations agent touches purchase orders, receipts and supplier messages, so you keep control of every posting. Actionist prepares, your people decide, and each step is recorded.
By default the agent drafts chase notes, claim emails and return requests and queues them for the buyer. Nothing goes to a supplier or customer without approval unless you widen autonomy.
The agent prepares draft receipts, purchase orders and bookings. A person confirms counts, approves buying and decides on claims, returns and write-offs.
The agent reads tracking pages and the notes your phone app produced. It never answers or makes calls and never books freight without a dispatcher's review.
Each run is logged with the screens it opened and what it prepared, so a manager can trace how a receipt, PO draft or freight check was produced.
More Wholesale Distribution teams
More use cases for Wholesale Distribution Operations teams
Frequently asked questions
Will it send emails to suppliers or customers without my team approving?
We run an older ERP and warehouse sheets. Does it need an API?
Does my operations team need to be technical to set this up?
How do we get started with an operations agent?
Can we build a custom agent for our own receiving or freight rules?
How quickly can we set Actionist up for the ops team?
What happens when a delivery is genuinely short or damaged?
Is our vendor pricing and stock data safe?
Is this replacing our buyers or warehouse staff?
See an agent match a packing slip to its PO
Book a free demo and watch an Actionist agent read a delivery slip, compare it with the purchase order, and list the short lines for your receiving lead.