Part of our Operations agents
AI agents for operations teams in veterinary clinics
Actionist is an AI automation tool whose agents operate the apps your veterinary operations team already uses, from rebuilding the rota and counting shelves by hand to drafts ready for sign-off.
Practice managers and head nurses get back the hours lost to rotas, stock sheets, and audit folders.
AI Employees for Veterinary Operations in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- The rota is drafted before FridayVet, RVN and reception shifts are laid out around leave and theatre days, ready for your changes.
- The dispensary never runs shortPar levels and expiry dates are checked every weekday, so the wholesaler order drafts itself ahead of the cut-off.
- Equipment servicing never slipsAutoclave, X-ray and anaesthetic machine services are tracked, with engineer visits drafted around theatre lists.
- Audit evidence builds all yearTest sheets, training logs and certificates are filed as they appear, so a practice standards visit is not a scramble.
- Lab samples are accounted forEvery courier manifest is matched to a report coming back, and anything overdue is flagged to the vet unopened.
- Built around your clinicExamples only. Build a custom agent for any job your practice repeats, from kennel repairs to rep visits.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Veterinary Operations team's day.
Where the hours go
The rota gets rebuilt by hand every Thursday, and a single call-in unpicks it again: phoning round the locum list while consults start and the theatre list still needs a nurse.
An agent drafts the rota from leave and theatre days, and when someone calls in sick it prepares the cover requests, so you pick the person rather than do the ringing round.
Short-dated stock hides at the back of the dispensary until a nurse finds it in the waste bin, and the wholesaler order is retyped from last month's email the day before the cut-off.
An agent sweeps the stock sheet for short dates and low lines each morning and drafts the order against your par levels, leaving you to change a quantity and approve it.
Audit evidence lives in six folders and a nurse's memory, so the weeks before a practice standards visit turn into a hunt for the autoclave sheets and the radiation report.
An agent files test sheets and certificates as they arrive and assembles the evidence pack section by section, so the visit starts from a folder that is already complete.
Lab samples go out with a courier and nobody can say which reports are still outstanding, while the engineer visit for the autoclave collides with a theatre list nobody checked.
An agent matches each manifest to a returning report and drafts engineer visits around the theatre diary, so overdue items reach the right person before they become a problem.
Actionist Will Automate
What one automation looks like
A week with your Veterinary Operations agents
Some of the apps for your Veterinary Operations team
Some of the apps your veterinary operations agent works in. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a call-in appears in the team channel or leave calendar, the agent checks the consult and theatre diary for the shifts affected, drafts a message to locums and bank staff, and prepares the revised rota. Nothing goes to anyone until the practice manager approves the cover choice.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Rota and cover120 min / weekRebuilding the rota and ringing round for cover
Each Thursday the practice manager reworks next week's shifts around leave and theatre days, and a single call-in sends them through the locum list between consults.
Rota and cover Agent0 minAgent drafts the rota and the cover requestsAn agent reads leave and the theatre list, drafts the rota, and when someone calls in it prepares the cover messages for you to approve in one pass.
- Dispensary orders110 min / weekRetyping the wholesaler order and hunting short dates
A nurse walks the shelves, taps numbers into a sheet, and the order is retyped from last month's email the day before the cut-off.
Dispensary orders Agent0 minAgent drafts the order and the short-date listAn agent compares counts to par levels, lists products in their last 90 days, and drafts the wholesaler order for the head nurse to adjust and approve.
- Equipment servicing60 min / weekRemembering which machine is due a service
The autoclave sheet is found in a drawer, the engineer is emailed in a rush, and the visit lands on a theatre morning.
Equipment servicing Agent0 minAgent tracks dates and drafts visitsAn agent watches every service date, drafts the engineer's email around the theatre diary, and files the test sheets so they exist when asked.
- Practice standards evidence90 min / weekScrambling for audit evidence before a visit
Policies, training logs and certificates are spread across drives and inboxes, and three weeks before a visit someone starts to gather them.
Practice standards evidence Agent0 minAgent builds the evidence pack through the yearAn agent files evidence as it appears, tracks review dates and renewals, and assembles the pack section by section with the gaps listed for you.
- Lab and premises logistics80 min / weekTracking samples, waste and repairs from memory
Nobody can say which lab reports are still outstanding, whether the waste note was filed, or if the leaking tap was ever fixed.
Lab and premises logistics Agent0 minAgent matches, chases and logsAn agent matches each manifest to a returning report, books waste collections, chases maintenance jobs, and puts the lot in the weekly head-office pack.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~6 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
Rotas, supplier orders and compliance paperwork are the backbone of a practice, so an agent only earns a place in them if you stay in charge. Actionist is built so you see everything it drafted, approve anything that leaves the building, and keep every file it touched.
Cover requests, wholesaler orders and engineer emails are drafted and held for your sign-off. Nothing goes to a supplier or a locum unless you widen that autonomy yourself.
If a note about an animal's health lands in an operations inbox, the agent passes it untouched to the duty vet. It never triages, interprets or replies about an animal's condition.
The agent can remind the named vet that a register check is due. It never opens, edits or reconciles the controlled drugs register, and drug decisions stay with your vets.
Every draft, filed sheet and flag is logged with a timestamp. Your rota, supplier terms and audit files are encrypted and never used to train any model, and you can self-host on a VPS.
More Veterinary Clinics teams
More use cases for Veterinary Operations teams
Frequently asked questions
Does my veterinary operations team need to be technical to use Actionist?
How do I get started with AI agents for veterinary operations?
How do I make a custom AI agent for something unique to our practice?
How quickly can I set Actionist up for our clinic?
Our practice management system has no API. Can an agent still work with it?
Will an agent ever touch the controlled drugs register?
What happens if a message about an animal's health lands in an operations inbox?
Will an agent send a cover request or a supplier order without me seeing it?
Is our rota, supplier and audit data safe?
See an agent draft your Thursday wholesaler order
Book a free demo and watch an Actionist agent read your stock sheet, flag the short-dated lines, and draft the order for your approval, end to end.