OneDrive

· #135 most-used

Store, share, and automate your cloud files

CommunicationProductivityProjectsDocumentsStorageAutomation

Microsoft OneDrive is the cloud storage platform that keeps your files accessible, organised, and shareable across every device. Connect it to Actionist and your agents can upload documents, organise folders, share files with permission-controlled links, search your entire drive, and react to new or updated files — all without anyone touching the OneDrive dashboard.

Try OneDrive with Actionist Visit OneDrive

Average time saved

13 hours

per person · per month

≈ 2 workdays back

Eliminates manual work. Agents eliminate the manual cycle of creating folder structures, sharing files with individuals, routing uploaded documents, auditing permissions, and archiving completed project files.

Schedule

What your OneDrive agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs

7Agents at work

24/7Always on

Agents

Wed–Fri

Wed

Thu

Fri

10a

11a

12p

Multi-app workflows

OneDrive × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows

6Apps spanned

~11 hrsSaved / week

6Personas served

For operations

Featured3 apps

New client folder provisioned with standard structure

When a new client is added to HubSpot, the agent creates a top-level client folder in OneDrive with the standardised subfolders — Contracts, Proposals, Deliverables, Correspondence — and posts a Slack notification to the account team. The client has a clean, organised file home before the first meeting.

~3 hrs

Time saved for your team — every week, on autopilot

The flow

Trigger·When a new client record is created in HubSpot

Trigger

Step 1

HubSpot

New company record created

write

Step 2

OneDrive

Create top-level client folder

write

Step 3

OneDrive

Create Contracts, Proposals, Deliverables, Correspondence subfolders

write

Step 4

OneDrive

Create sharing invitation for account team members

write

Step 5

Slack

Post client folder link to #account-team channel

Result

Create top-level client folderCreate Contracts, Proposals, Deliverables, Correspondence subfoldersCreate sharing invitation for account team membersPost client folder link to #account-team channel

The win

Saved per run

20 min

Runs / week

~8×

Every client starts with a consistent folder structure from day one

Driven byOperations Agent

ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

Sales
25 min / week
Manual folder creation and link sharing
Sales reps create client folders by hand, copy-paste sharing links from OneDrive into CRM deal records, and remember to move closed deals to the archive — every step is a context-switch away from selling.
Sales Agent
0 min
Agent provisions and shares automatically
When a deal is created in HubSpot, the agent builds the OneDrive folder, creates the sharing link, and logs it to the deal record — the rep starts selling with a clean file home already set up.
Marketing
20 min / week
Manual brand asset distribution
Marketers manually share updated brand files with each person who needs them, re-type sharing links into Slack, and chase team members who are using outdated logos or templates.
Marketing Agent
0 min
Agent announces updates and refreshes links
When a brand file is updated in OneDrive, the agent creates a fresh sharing link and posts a changelog announcement to Slack automatically — everyone has the current version without being chased.
Customer Support
15 min / week
Manual help doc link maintenance
Support agents check that help article links are still working before pasting them into tickets, manually refile uploaded documentation, and track freshness of onboarding guides in a spreadsheet.
Customer Support Agent
0 min
Agent keeps links current and docs filed
The support agent refreshes sharing links for help docs every week, flags outdated articles for review, and uploads new documentation to the correct OneDrive folder without any manual intervention.
Human Resources
30 min / week
Manual onboarding resource sharing
HR manually creates a OneDrive folder for each new hire, shares the right documents with the right person, and emails links for the handbook, IT guide, and benefits portal — repeating the process for every starter.
Human Resources Agent
0 min
Agent provisions and shares on hire creation
When a new hire is added to the roster, the agent creates the personal onboarding folder and sends sharing invitations for all resources automatically — new starters have access before their first day.
Finance
35 min / week
Manual invoice inbox and access review
Finance staff manually check the OneDrive invoice inbox each morning, log file names to a tracker, move files to the processing folder, and separately review vendor folder permissions in a quarterly manual sweep.
Finance Agent
0 min
Agent processes inbox and audits access weekly
Every Monday the finance agent inventories the invoice inbox, logs and routes each file automatically. Every Wednesday it audits vendor folder permissions — flagging anomalies before anyone raises them manually.
Operations
40 min / week
Manual storage management and permissions
Ops staff run storage reports by hand, delete stale temp files in ad-hoc sessions, create project folders one by one when new work is approved, and chase department heads to clean up their drives.
Operations Agent
0 min
Agent manages storage and provisions projects
The operations agent runs a weekly storage health check, cleans up stale temp files, provisions new project folders for every approved project, and posts a permissions compliance report — all automatically.
Legal
25 min / week
Manual contract filing and permission review
Legal staff manually upload and rename signed contracts, move closed-engagement files to the archive, and run periodic permission checks on contract folders by opening each one and reading the access list.
Legal Agent
0 min
Agent files contracts and audits access weekly
The legal agent uploads and renames signed contracts on a schedule, archives closed-engagement files with a permissions snapshot for the compliance log, and flags any unauthorised access every Friday.

+ 100s of other OneDrive automations

Average time saved

19 hrs / person / month

Calculator

Calculate what your team saves

Team size

12 people

Hourly rate

$25 / hr

Hours saved / week

Hours saved / year

1,920

Annual ROI

$48,000

Based on OneDrive's typical team usage — the visible tasks plus a few other automations the agent runs: ~3.2 hrs / person / week of admin work automated.

Connect

How to plug OneDrive into Actionist

Pick the connection method that suits your environment.

Connect OneDrive through Microsoft's OAuth flow. Actionist uses the Microsoft Graph API — no tokens to paste, no developer setup required. Works with both personal Microsoft accounts and Microsoft 365 business accounts.

Open the Apps tab

Find OneDrive in the Apps library and click Connect. OAuth is selected by default.

A Microsoft sign-in window opens. Enter your Microsoft account credentials and grant Actionist permission to read and write your files and folders via the Microsoft Graph API.

Test the connection

Actionist runs a read-only call to verify the handshake. You will see a confirmation message and can start building agents immediately.

Actions

16 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

7 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

Skills

Skills that pair with OneDrive

Reusable agent skills that work well alongside this app.

Microsoft OneDrive

OneDrive API integration with managed OAuth via Microsoft Graph. Manage files, folders, and sharing.

Microsoft Excel

Microsoft Excel API integration with managed OAuth. Read and write Excel workbooks, worksheets, ranges, tables, and charts stored in OneDrive.

MCP servers

MCP servers that work with OneDrive

Connect Actionist to MCP servers built for or around this app.

ODSP Remote MCP Server

Official

OneDrive and SharePoint Remote MCP Server

FAQs

Questions about OneDrive + Actionist

How does Actionist connect to OneDrive?

Go to the Apps tab, find OneDrive, and click Connect. The recommended path is OAuth — Actionist opens a Microsoft sign-in window, you authorise the connection, and the agent gains access to your files and folders. Microsoft's OAuth flow handles authentication via the Microsoft Graph API, so no tokens need to be manually generated or pasted. Actionist runs a read-only test call to confirm the connection before any actions run.

What permissions does Actionist need on my OneDrive account?

For read operations — listing folder contents, getting file metadata, searching files, downloading files — the agent needs Files.Read.All scope on your Microsoft account. For write operations — uploading, creating folders, sharing, moving, deleting — it needs Files.ReadWrite.All. The OAuth consent screen lists exactly which scopes are requested. If you are on a Microsoft 365 business account, your IT administrator may need to pre-approve the Actionist application in the Azure Active Directory consent flow before users can connect.

Can Actionist work with OneDrive for Business and SharePoint Online?

OneDrive for Business is supported via the Microsoft Graph API, which is the same API backing the OneDrive consumer connection. If your organisation uses SharePoint Online with document libraries mounted as OneDrive drives, those libraries appear as regular folders within OneDrive and the agent can read and write them the same way. Full SharePoint site-level APIs are separate and are not covered by the OneDrive connection.

How quickly does the agent react when a new file appears in OneDrive?

Actionist polls the OneDrive API on a roughly 45-second cycle, so the agent reacts within about a minute of a new or updated file appearing in a watched folder. It does not use push webhooks, so there is a short polling delay rather than an immediate reaction. For time-critical workflows — such as processing invoices as they arrive — this cadence means every file is picked up within the first minute after it lands.

Can the agent create sharing links with custom expiry dates or password protection?

The Create Sharing Link and Create Sharing Invitation actions support the permission levels available in your Microsoft 365 plan — view, edit, and specific-people restrictions. Expiry dates and password-protected links are features of Microsoft 365 Business Standard and above; if your plan supports them, the agent can pass those parameters when creating a link. If your plan does not include those features, the link will be created with the default settings for your account.

Does deleting a file via Actionist bypass the OneDrive recycle bin?

No. When the agent calls Delete a file, Microsoft routes the deletion through the OneDrive recycle bin, not a permanent deletion. The file sits in the recycle bin for 30 days (or your organisation's configured retention period) before it is permanently removed. You can restore it from the OneDrive web interface during that window. Permanent deletion requires a second explicit step inside Microsoft's own tools and is not triggered by the Actionist delete action.

Can Actionist monitor a specific subfolder rather than the entire OneDrive?

Yes. The New File, On File Created, On File Updated, New Folder, and On Folder Updates triggers all accept a folder path parameter that scopes the watch to a specific directory. You can set the trigger to watch only the Finance Inbox folder, for example, and the agent will ignore all activity outside that path. This keeps trigger noise low and ensures the agent reacts only to the file events that matter for each workflow.

How should I handle large files that exceed the standard upload limit?

The Upload File action in Actionist supports the Microsoft Graph resumable upload API, which handles files larger than the standard 4 MB single-request limit by splitting the upload into chunks. The agent manages the chunked upload internally — you provide the file content and destination path, and Actionist handles the session creation and chunk delivery. For very large files, the upload may take longer, but the process is reliable because Microsoft's resumable session tolerates transient network interruptions.