Part of our Operations agents
AI agents for operations teams in property management
Actionist is an AI automation tool whose agents operate the apps your property management ops team already uses, from retyping reports by hand to logging the work order and assigning the vendor within about a minute.
Property management ops teams get back the hours lost to work order logging, vendor chasing, and portfolio reporting.
AI Employees for Property Management Operations in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- Maintenance logged the moment it landsEvery tenant report becomes a categorised work order before the property manager opens the inbox.
- Vendors chased before a job goes overdueApproved contractors get a status chase the moment a job passes its target completion date.
- Inspections never miss statutory noticeMove-in, move-out, and periodic visits get the right notice period sent and the visit booked.
- Turnovers finish on the ready-to-lease dateCleaning, paint, and repair vendors are chased against one date, not three separate chats.
- The portfolio dashboard builds itselfOccupancy, open orders, and upcoming inspections roll into the owner report every week.
- Built around your teamThese are examples. Build a custom agent for any job your operations team repeats.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Property Management Operations team's day.
Where the hours go
Every maintenance report lands in a different place, the tenant portal, a text, a phone call logged by the after-hours line, so half the morning goes to typing them into a spreadsheet before anyone can assign a vendor.
An agent reads each report the moment it lands, from portal to call log transcript, and opens a work order with the trade and priority already set.
Statutory notice for a routine inspection is the kind of thing that gets remembered on a Tuesday for a Thursday visit, which is not enough notice and risks the inspection being challenged.
An agent scans the compliance calendar every week, drafts the notice with the correct lead time, and books the visit before it becomes a scramble.
A vacated unit sits empty while three separate vendors, a cleaner, a painter, a handyman, each wait to hear they are next, and nobody owns chasing all three against one date.
An agent opens the turnover checklist the day the unit is vacated and chases every make-ready vendor against a single ready-to-lease date.
The Friday portfolio dashboard for owners gets built from four different tabs and a mental tally of which work orders are actually still open, which is why it is usually late and occasionally wrong.
An agent pulls occupancy, open orders, and upcoming inspections into the same dashboard every week, on schedule, without the Thursday-night scramble.
Actionist Will Automate
What one automation looks like
A week with your Property Management Operations agents
Some of the apps for your Property Management Operations team
Some of the property management apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
The moment a maintenance report arrives by email, portal form, or after-hours call log transcript, the agent reads the description, sets the trade category and priority, creates the work order, and matches it to the approved vendor for that property and trade. A confirmation waits in your approval queue so the tenant hears their request is logged the same day it was made.
Use cases for this team
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Operations210 min / weekLogging maintenance reports into a work order by hand
Someone reads each tenant email, portal ticket, and after-hours voicemail separately and types the details into a work order one at a time before a vendor can even be called.
Operations Agent0 minAgent logs and assigns the work order within about a minuteAn agent reads every channel a report can arrive on, creates the work order with trade and priority set, and matches the approved vendor, then queues the tenant confirmation for approval.
- Operations180 min / weekChasing vendors for job status one call at a time
Someone works down the open work order list calling or texting each contractor to ask whether they have scheduled or finished the job, usually after a tenant has already asked twice.
Operations Agent0 minAgent chases automatically the day a job runs lateAn agent checks every open work order against its target completion date and drafts the chase the day it passes, queued for a one-tap approval instead of a round of phone calls.
- Operations130 min / weekTracking which properties are due a statutory notice
Someone scans a shared calendar looking for inspections coming up in the next two weeks, then drafts each notice from a template and hopes the lead time is still long enough.
Operations Agent0 minAgent scans the calendar and drafts the notice earlyAn agent checks the compliance calendar every week, drafts the statutory notice with the correct lead time attached, and books the visit before the window gets tight.
- Operations150 min / weekCoordinating make-ready vendors for a vacated unit
Someone messages the cleaner, the painter, and the handyman separately to check status, with the ready-to-lease date slipping a little further every time one of them goes quiet.
Operations Agent0 minAgent runs the whole turnover checklist against one dateAn agent opens the make-ready checklist the day a unit is vacated, assigns every vendor against a single ready-to-lease date, and chases whoever falls behind it.
- Operations100 min / weekAssembling the weekly owner portfolio dashboard
Someone pulls occupancy from one tab, open work orders from another, and upcoming inspections from a third, then builds the report Thursday night before it is due Friday morning.
Operations Agent0 minAgent builds the dashboard on schedule every weekAn agent pulls occupancy, open orders, and upcoming inspections into the same report every Friday, with a plain-language summary the owner can read in a minute.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~7 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent touching tenant reports, vendor assignments, and statutory notices only earns trust if you stay in control. Actionist is built so you see everything it touched, approve anything that reaches a tenant, owner, or vendor, and own every record it creates.
A maintenance confirmation, a statutory notice, or an owner update is drafted first and queued for your sign-off. Nothing reaches a tenant or owner on its own unless you widen that autonomy yourself.
Every work order assignment and vendor chase is drafted and held for approval before it goes out, so the first thing a contractor sees from Actionist is something you already reviewed.
Every work order the agent creates, every notice it drafts, and every document it files is logged in a timestamped record so you can see exactly what changed, when, and why.
Tenant details, lease terms, and property records are encrypted and never used to train any model. Self-host on a VPS if everything needs to stay on your own infrastructure.
More Property Management teams
More use cases for Property Management Operations teams
Frequently asked questions
Does my property management operations team need to be technical to use Actionist?
How do I get started with an operations agent for my portfolio?
How do I make a customised AI agent for something specific to our properties?
How quickly can I set Actionist up for my operations team?
Is our tenant and property data safe with Actionist?
We run our property management software alongside spreadsheets with no integration between them. Will it still work?
Will it send a message to a tenant, owner, or vendor without a property manager seeing it first?
What happens to maintenance reports that come in overnight or over the weekend?
Can it actually coordinate with vendors and contractors who barely use any software?
See an agent log a work order and chase the vendor
Book a free demo and watch an Actionist agent read a maintenance report, create the work order, assign the approved vendor, and draft the tenant confirmation, end to end.
24/7 operation requires a hosted cloud runtime or your own server, included with eligible plans.