Part of our Admin & Front Office agents
AI agents for admin teams in restaurants
Actionist is an AI automation tool whose agents operate the apps your restaurant admin team already uses, from a licence renewal date nobody diarised to a reminder sixty days out.
Restaurant admin teams get back the hours lost to gift cards, listings, renewals, and the info@ inbox.
AI Employees for Restaurants Admin & Front Office in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- No licence or certificate lapses unseenPremises licence fees, music licences, and insurance schedules are flagged sixty days out, not found on the day.
- One set of opening hours, everywhereGoogle, the website, Instagram, and delivery apps all show the same Bank Holiday Monday hours.
- Gift cards move from paid to postedEvery card order is matched to its payment, and the Christmas last-posting date is set before the rush.
- The office inbox stops being a pileCouncil letters, supplier pitches, and donation requests are sorted by who owns them and when they are due.
- Contract dates are never a surpriseLease breaks, energy notice windows, and rates bills sit in one register with the deadline beside each.
- Built around your own paperworkThese are examples of what a restaurant admin agent can do. Build a custom agent for any job your office repeats.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Restaurants Admin & Front Office team's day.
Where the hours go
The premises licence fee, the PRS and PPL music licence, and the public liability schedule all renew on different dates, and the only reminder is whoever remembers the last one went wrong in March.
An agent reads your renewals register on a schedule, flags every licence and insurance date inside sixty days, and drafts the renewal pack for the licence holder to check and submit.
A bank holiday arrives and the hours are right on the website, wrong on Google, and missing on one delivery app, so a guest turns up at a locked door and leaves a one star review.
An agent compares the hours on every listing against your master sheet, flags the mismatch, and drafts the special hours for each platform so a person approves one change, not five.
The info@ inbox mixes council letters, utility notices, supplier pitches, and charity requests, so the one with a deadline sits unread under forty cold sales emails.
An agent sorts the mailbox by owner and deadline, logs scanned post beside it, and drafts holding replies, so the letter that needs an answer by Friday is on top by Monday.
A CCTV footage request or a subject access request lands in a general mailbox, and the one month legal clock runs while nobody realises it is anything but a normal email.
An agent spots the request, logs the date received and the deadline, notes the CCTV overwrite window, and flags it to the owner, who decides what is disclosed and replies.
Actionist Will Automate
What one automation looks like
A week with your Restaurants Admin & Front Office agents
Some of the apps for your Restaurants Admin & Front Office team
Some of the restaurant admin apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a gift card order is paid, the agent checks the payment against the card issued within about a minute, notes the recipient, value, and message, adds physical cards to the posting list, and drafts the delivery email or dispatch note. The buyer hears nothing until you have approved the draft.
Use cases for this team
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Admin & Front Office140 min / weekTurning gift card orders into posted cards
Someone matches each Square or Shopify card payment to a recipient, writes the message, finds an envelope, and logs the postage date, usually squeezed between lunch and the evening briefing.
Admin & Front Office Agent0 minAgent prepares each card and the recipient emailAn agent matches the payment to the issued card, builds the recipient message and the posting list, and holds the delivery email for approval before anything reaches the buyer.
- Admin & Front Office90 min / weekKeeping licence and insurance dates straight
The dates live in a diary, an old email, and the licence holder's head, so a renewal gets noticed when the reminder letter or the fee demand finally arrives.
Admin & Front Office Agent0 minAgent flags dates sixty days out with the pack draftedAn agent reads the register on a schedule, lists every date inside sixty days, and drafts the renewal notice or broker request so the decision takes minutes, not an afternoon.
- Admin & Front Office120 min / weekUpdating hours on every listing
Before a bank holiday someone logs into Google, the website editor, Instagram, and each delivery app in turn, retyping the same hours and hoping none were missed.
Admin & Front Office Agent0 minAgent checks every listing against one master sheetAn agent compares each platform with the master hours, lists the mismatches, and drafts the corrected special hours for approval, so one person signs off a single change.
- Admin & Front Office150 min / weekWorking through the office inbox
A manager opens info@ between services, reads forty emails to find the three that matter, and replies to the supplier pitches only when they feel guilty.
Admin & Front Office Agent0 minAgent sorts by owner and deadline before the shiftAn agent labels each message as council, utility, supplier, donation, or CV, drafts holding replies to the routine ones, and puts the deadline items at the top of a short list.
- Admin & Front Office70 min / weekTracking lease, energy, and rates dates
The energy notice window and the rent review date sit in separate emails and a filing cabinet, so a renewal quietly rolls onto an uncompetitive rate for another year.
Admin & Front Office Agent0 minAgent keeps one register with the notice datesAn agent reads each signed contract, records the end date, notice window, and auto-renewal terms in one register, and raises the date to the owner well ahead of the deadline.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~5 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that sees your licences, guest data, and contracts only earns its place if you stay the decision maker. Actionist is built so you see what it touched, approve anything that leaves the building, and own every record it creates.
A gift card reply, a licensing notice, or a contract query is drafted and held for your approval. Nothing goes out on its own unless you widen that yourself.
The agent prepares the pack, the dates, and the checklist. Whether to submit, challenge, renew, or disclose is always a person's decision, never the agent's.
Each date it flagged, each request it logged, and each draft it queued is recorded with the time, so you can show what happened when someone asks.
Gift card recipients, request logs, and CCTV notes are encrypted and never used to train a model. Self-host on a VPS if everything must stay on your own kit.
More Restaurants teams
Frequently asked questions
Does my restaurant admin team need to be technical to use Actionist?
How do I get started with an admin agent for my restaurant?
How do I make customised AI agents for how our front office actually runs?
How quickly can I set a restaurant admin agent up?
Where does our guest, supplier, and licence data live, and is it used to train AI models?
Our delivery apps and the council licensing portal have no API. Can an agent still handle them?
Will the agent email a guest, the council, or a supplier without me seeing it first?
Can it cope with the Christmas rush, when gift cards and hours changes pile up?
Could an agent get a licence, insurance, or data request wrong and cause a problem?
See an agent flag a licence renewal and draft the pack
Book a free demo and watch an Actionist agent read your renewals sheet, spot a certificate inside its sixty day window, and draft the renewal notice for your approval.