AI agents for admin teams in auto dealers and repair shops

The shared inbox, the voicemail transcripts, and the walk-in sheet all pile up overnight, and the first hour of the day goes on working out which desk each message belongs to instead of getting the doors open.

→An agent reads the inbox and the phone system's transcripts before opening, sorts each item to sales, service, or parts, and drafts the reply for the desk owner to approve.

Deal jackets are filed with a signature missing, and nobody finds out until a lender or the manufacturer audits the file weeks later, while titles sit with a lien holder with no one tracking who last chased.

→An agent compares every delivered jacket with your checklist, lists what is missing, and tracks each title and registration to its next step, so chases are drafted before a deal goes stale.

The courtesy cars live on a paper sheet, the licence copies are somewhere in a drawer, and nobody is sure which loaner is out with whom until a customer walks in asking for the one that is not there.

→An agent keeps the loaner log current from the repair orders and the return times, checks that licence and insurance copies are on file, and flags any car overdue back.

The weekly rota is rebuilt every Friday from texts and leave notes, a sick call scrambles the cover, and a dealer licence or insurance certificate quietly goes out of date in a folder nobody opens.

→An agent drafts next week's rota from availability and leave for the manager to confirm, and keeps a renewal list that raises each licence and certificate well before its expiry.