Part of our Admin & Front Office agents
AI agents for admin teams in interior design
Actionist is an AI automation tool whose agents operate the apps your studio already uses, from rebuilding a client file by hand after every brief to an agent that sets it up and drafts the deck for review.
Studio managers get back the hours lost to project set-up, calendar juggling, and presentation assembly.
AI Employees for Interior Design Admin and Front Office in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
- Every brief becomes a ready project fileA returned questionnaire turns into a project record, folder, and brief summary before the designer opens it.
- Calendars that already agreeSite visits and showroom slots are lined up against each designer's week, so scheduling stops being email ping-pong.
- Decks that start as a real draftSelected images, finishes, and pricing are pulled into your presentation format ahead of the client meeting.
- Agreements and building forms chasedUnsigned agreements and the managing agent's paperwork are tracked, with the next step drafted for approval.
- Trade accounts opened without the chaseApplications, W-9s, and resale certificates are collected and filed so a new vendor can be ordered from quickly.
- Built around how your studio runsThese are examples. Build a custom agent for any front-office job your studio repeats.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Interior Design Admin and Front Office team's day.
Where the hours go
A client returns the intake questionnaire and the answers sit in an email thread while someone spends an afternoon building the folder, the record, and the brief.
An agent reads the questionnaire within about a minute, builds the project record and folder from the studio template, and drafts a brief summary for the designer to check.
Scheduling a site visit takes six emails between the client, the designer, and the building, and a showroom appointment collides with a presentation.
An agent checks each designer's calendar, proposes the slots that work, and drafts the invitation for your approval, so the thread is one message rather than six.
The concept deck is built the night before the client meeting, copying images, prices, and dimensions from fifteen vendor pages into slides.
An agent pulls the selected images, finishes, and pricing into your deck template and leaves the designer to shape the story rather than assemble the pieces.
A co-op wants an alteration agreement, a certificate of insurance, and contractor details, and the board meets in nine days.
An agent fills the forms from the project record, requests the certificate from the studio's insurer, and tracks what is still missing before the meeting.
Actionist Will Automate
What one automation looks like
A week with your Interior Design Admin and Front Office agents
Some of the apps for your Interior Design Admin and Front Office team
Some of the studio admin apps your agent works with for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When the e-signature platform reports a completed agreement, the agent opens the project in the studio tracker, builds the standard folder tree on the shared drive, and files the signed copy and the intake answers inside. The studio manager gets a short note saying the project is ready, and any message to the client is drafted for approval.
Use cases for this team
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Intake and project set-up140 min / weekBuilding each client file by hand
Someone reads the questionnaire, builds the folders, retypes details into the tracker, and writes the brief from scratch, usually in a long block after the client says yes.
Intake and project set-up Agent0 minAgent builds the file and drafts the briefAn agent reads the returned questionnaire within about a minute, builds the record and folder from the template, and drafts the brief for the designer to check.
- Scheduling100 min / weekEmail ping-pong to book a site visit
The studio manager trades emails with the client, the designer, and the building to land on a time, then updates three calendars.
Scheduling Agent0 minAgent proposes slots and drafts the invitationAn agent checks calendars, proposes slots grouped by neighbourhood, and drafts the client invitation for approval, then keeps every calendar in step.
- Presentations180 min / weekAssembling the deck the night before
A designer or assistant copies images, prices, and dimensions from vendor pages into slides, then formats the cover and exports the PDF.
Presentations Agent0 minAgent pulls selections into your deck layoutAn agent drafts the deck from the selection folder and spec sheet, lists the gaps, and leaves the designer to shape the narrative and approve.
- Agreements and building paperwork120 min / weekChasing signatures and filling forms
The manager hunts for unsigned agreements, fills a co-op alteration form by hand, and chases the insurer for a certificate against a board date.
Agreements and building paperwork Agent0 minAgent drafts the forms and tracks what is missingAn agent fills forms from the project record, drafts the certificate request, and lists outstanding signatures and documents, with each step awaiting a person's review.
- Trade accounts90 min / weekPaperwork for every new vendor
For each vendor the studio opens an account, someone finds the application, fills it, hunts for the W-9 and resale certificate, and files it.
Trade accounts Agent0 minAgent drafts the application and collects documentsAn agent prefills the application, requests the W-9 and resale certificate, files them on arrival, and watches certificate expiry dates.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~5 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent that opens client files, drafts agreements, and prepares building paperwork only earns trust if you stay in control. Actionist is built so you see everything it touched, approve anything that reaches a client, a vendor, or a building, and own every record it creates.
A welcome note, a meeting invitation, an agreement reminder, or a form sent to a managing agent is drafted and queued for your approval. Nothing reaches a client or a building on its own unless you widen that autonomy.
The agent drafts the agreement, the alteration form, and the trade application. You review each one, and a person always makes the commitment or signs the document.
Each folder created, document filed, and calendar entry changed is time-stamped with its source, so you can see what happened and undo it.
Client details, tax forms, and insurance information are encrypted and never used to train any model. Self-host on a VPS if everything must stay on your own infrastructure.
More Interior Design teams
Frequently asked questions
Does my studio manager need to be technical to use Actionist?
How do I get started with an admin agent for my design studio?
How do I make customised AI agents for how my studio handles its admin?
How quickly can I set up an intake or scheduling agent?
Where does client and financial data live, and is it used to train AI models?
How does an agent fill in a co-op's alteration form if the building uses its own PDF or portal?
Will the agent email a client or a managing agent without me reading it first?
Can it handle a busy period like the autumn rush when everyone wants a reveal before the holidays?
What happens if the agent files something in the wrong project folder?
See an agent turn a client questionnaire into a ready project file
Book a free demo and watch an Actionist agent read a returned questionnaire, build the project folder, and draft the brief, end to end.