AI agents for real estate admin & front office teams

A scanned instruction arrives with only a surname in the subject. It is forwarded twice, but nobody establishes which flat or which property file it actually belongs to.

→Prepare a routing and filing question using explicit identifiers from the source document. Hold the uncertain match for the desk owner instead of placing it in a guessed folder.

The office document register looks complete until a colleague opens a dead link or finds two different signed forms with the same filename. Retrieval becomes another round of inbox searching.

→Compare register links and proposed names, then give the folder owner a specific correction list. Preserve original versions and keep any destructive record changes behind approval.

The key book shows a checkout, the return receipt is somewhere else, and an unlabelled entry has no verified property mapping. The desk has to reconstruct the record before staff can check custody.

→Build a restricted exception list of unpaired receipts and unknown references. The authorised custodian checks physical holdings and decides corrections; the agent never releases keys or access codes.

An in-branch signing appointment has a visitor but no room or confirmed host, while the printer service engineer is booked into the same closure window. The desk discovers the clash when somebody arrives.

→Compare office appointments with room capacity, opening hours, and host confirmations. Prepare alternatives and approved-message drafts so the desk can settle the arrangements before confirming them.