AI workforce for Financial Advisors & Wealth Mgmt

Build AI Agents for Financial Advisors

AI agents for financial advisors are changing how independent practices and wealth managers run their week. They answer enquiries, chase fact-finds, and get annual reviews booked, freeing up adviser time.

Actionist gives financial advisors a simple way to build AI agents with no technical knowledge needed. See AI agent examples below.

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Your AI workforce

22 hrssaved on avg per person / month

$770avg saved per person / month

32avg scheduled jobs a week

Operates your stackActionist App Store

How it works

AI Employees for Financial Advisors & Wealth Mgmt in 4 simple steps

Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.

Where you spend your time

Your time is money

We know how your week actually goes

Independent advisory firms and wealth managers are not short on clients wanting help; they are short on hours in the week. Prospect enquiries, fact-finds, annual reviews, provider paperwork, and compliance files quickly fill an adviser's diary.

Actionist builds AI agents for Financial Advisors that handle the admin around every client relationship, so advisers spend their time advising, not chasing documents. Every agent works the paperwork, never the advice, always for the adviser's sign-off.

What matters to you

Speed to first meeting
The adviser who replies first usually books the meeting.
Fact-finds that actually get finished
One missing field stalls the whole case behind it.
Clients kept on their review cycle
A client who feels forgotten starts asking other firms.
Files that are audit-ready
Every KYC document and signed form findable the day compliance asks.
Fees collected on time
Cash flow depends on invoices going out and getting paid.
Built around your team
These are examples. Build a custom agent for any job you repeat.

And hundreds of other tasks you do manually..

An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Financial Advisors & Wealth Mgmt team's day.

Actionist Will Automate

By team

AI Agents for all Financial Advisors & Wealth Mgmt teams

Explore examples of AI agents for financial advisor teams, sales, operations, admin, support, finance, marketing, and more, each handling the admin around your clients so advisers spend their time advising.

Every example is admin only. Agents never draft investment advice, never place a trade, and never claim regulatory compliance on your behalf, the adviser reviews and signs off everything before it reaches a client.

Sales

prospect enquiries and the fact-find that gets them onboarded

Fill the adviser's diary with qualified first meetings by automating enquiry triage, fact-find chasing, and the prep pack that gets built before every call.

Done by hand today

Read and triage each website and referral enquiryChase outstanding fact-find questionnairesCross-check calendars for first-meeting slotsLog every prospect and note to the CRMAssemble the pre-meeting fact packFollow up prospects who've gone quietConfirm and reschedule first meetingsRequest ID and proof of address documents

~7 hrs/ week

per adviser on enquiry triage, fact-find chasing, and meeting prep.≈ 4 days every month gone to the tasks above.

What the agent takes over

~1 minfirst reply to every website enquiry

2 slotsoffered from the adviser's live calendar

Answer every enquiry within a minute
Reads each website form, referral email, or portal message, replies with a warm first response, and offers two slots from the adviser's calendar.
Chase the fact-find to completion
Sends the outstanding questionnaire, reminds the prospect what's still missing, and flags the file ready the moment every field is in.
Build the meeting prep pack
Pulls the fact-find answers, ID documents, and CRM notes into one pack the adviser can read in two minutes before the call.
Chase the quiet ones
Sends a polite nudge to prospects who've gone cold after a first meeting, without the adviser having to remember.

Example applications20 Example Apps

Operations

fact-find files, suitability paperwork, and provider chasing

Get every client file audit-ready and every case moving by automating KYC document chasing, suitability-report paperwork prep, and the provider back-and-forth that stalls new business.

Done by hand today

Chase ID, proof of address, and bank statementsCross-check fact-finds against the checklistAssemble the suitability data pack for adviserChase platform and provider application statusLog illustration and application numbers to the CRMUpdate the client file when a provider respondsFile signed paperwork in the compliance folderFlag files missing a required document

~9 hrs/ week

per paraplanner on document chasing, file prep, and provider follow-up.≈ 5 days every month gone to the tasks above.

What the agent takes over

Every fileKYC documents chased to complete

Dailyprovider case-status check

Chase KYC documents to completion
Sends the outstanding-document reminder, tracks what's arrived against the checklist, and flags the file complete the moment it's ready.
Assemble the suitability-report data pack
Pulls the fact-find, risk questionnaire, and platform data into one pack for the adviser to write up and sign off, never drafting the recommendation itself.
Chase provider and platform status
Checks the application portal each morning and posts a status digest so nothing sits unchased for a week.
Keep the compliance file current
Files each signed document to the client folder under your naming convention, so the file is audit-ready the day someone asks.

Example applications20 Example Apps

Admin & front office

annual reviews and the client portal queue

Keep every client on schedule for their annual review and the portal queue empty by automating review-cycle scheduling, prep-pack building, and routine client requests.

Done by hand today

Track which clients are due their annual reviewChase clients to book the review slotPrint and assemble the review prep packUpdate contact and address changesLog client portal requests to the CRMSend meeting confirmations and remindersChase clients who haven't replied to review invitesFile the review notes after each meeting

~6 hrs/ week

per office on review scheduling, prep packs, and portal admin.≈ 3 days every month gone to the tasks above.

What the agent takes over

On scheduleevery annual review booked

~1 minportal request acknowledged

Run the annual-review cycle
Flags every client due a review, sends the booking invite with two slots from the adviser's calendar, and reminds anyone who hasn't replied.
Build the review prep pack
Pulls the client's current holdings summary, last meeting notes, and any outstanding actions into one pack ready before the meeting.
Clear the portal queue
Reads each client portal request, an address change, a statement copy, a document upload, and actions the routine ones within about a minute, for your approval.
Keep contact details current
Updates the CRM the moment a client confirms a new address, number, or email, so mailings never bounce.

Example applications20 Example Apps

Customer support

client questions, statements, and escalation routing

Answer every client question the same day and route the ones that need a real adviser by automating routine servicing requests and first-response triage.

Done by hand today

Read and triage the shared client inboxAnswer routine 'where's my statement' questionsLog every client query and its resolutionChase the provider for a client's case updateRoute complex questions to the right adviserSend valuation and statement copies on requestUpdate the CRM after every client callWatch inboxes for complaint language to flag fast

~6 hrs/ week

per support seat on client email and routine servicing.≈ 3 days every month gone to the tasks above.

What the agent takes over

~1 minfirst reply to every client email

Every caserouted to the right adviser

Answer routine questions in minutes
Handles 'where's my statement', 'what's my portal login', and other repeat questions within about a minute, and drafts anything client-facing for your approval first.
Route what needs a real adviser
Reads every incoming question, resolves the routine ones, and flags anything about advice, performance, or a complaint straight to the adviser.
Chase provider case updates
Checks the provider portal for a status change and messages the client the moment there's news, instead of the client having to ask twice.
Never miss a complaint
Spots complaint language in any inbound message and escalates it within about a minute, logged and timestamped, so nothing sits in a queue.

Example applications20 Example Apps

Finance

fee invoicing and commission reconciliation

Get paid faster and keep the books current by automating fee invoicing, provider commission reconciliation, and the monthly close.

Done by hand today

Raise and send monthly and quarterly fee invoicesChase overdue client feesReconcile commission statements line by lineMatch platform charges to client accountsLog every payment receivedChase providers for a missing commission paymentPrepare the monthly management accountsFile remittance statements to the client record

~6 hrs/ week

per bookkeeper on invoicing, reconciliation, and chasing.≈ 3 days every month gone to the tasks above.

What the agent takes over

On scheduleevery fee invoice raised

Dailycommission statement reconciled

Raise and chase fee invoices
Generates each client's fee invoice on schedule, sends it, and follows up automatically if it's overdue, for your approval on the first chase.
Reconcile commission statements
Reads each provider's commission statement, matches it against expected fees per client, and flags any variance for review.
Chase missing provider payments
Spots a commission that hasn't landed against the expected schedule and sends the provider a status chase.
Keep the books closed on time
Pulls fee, commission, and expense data into the monthly close pack, so month-end stops being a scramble.

Example applications20 Example Apps

Marketing

referral partners, reviews, and client touchpoints

Keep the pipeline of referrals and reviews flowing by automating referral-partner outreach, review requests, and the newsletter every client actually reads.

Done by hand today

Chase referral partners for an updateSend the post-review-meeting feedback requestDraft the client newsletter each monthLog every referral source in the CRMPost updates to LinkedIn and the firm's socialsTrack which referral partners have gone quietUpdate the website's team and content pagesChase clients for a testimonial or review

~5 hrs/ week

per firm on referral outreach, reviews, and content.≈ 3 days every month gone to the tasks above.

What the agent takes over

Every referrallogged and followed up

Weeklynewsletter drafted and queued

Keep referral partners warm
Sends accountants and solicitors a quarterly check-in and logs every referral that comes back, so a good relationship never goes quiet by accident.
Ask for reviews at the right moment
Sends a review request after a positive review meeting or a completed piece of work, drafted for your approval before it goes out.
Draft the client newsletter
Pulls market updates and firm news into a client-ready newsletter draft each month, for the adviser to check and send.
Track the referral pipeline
Flags which introducers haven't sent anything in a while, so outreach goes to the relationships that need it.

Example applications20 Example Apps

Founders & executives

the book of business at a glance

See the whole practice at a glance and catch a client relationship at risk early by automating the weekly digest, review-cycle oversight, and compliance-file checks.

Done by hand today

Pull AUM, fee income, and review statusCheck which compliance files are missing a documentChase advisers for their pipeline updateReview new-business numbers against targetCheck which annual reviews are overduePrepare figures for the partner meetingTrack adviser capacity and diary loadFollow up on flagged client complaints

~4 hrs/ week

per partner on reporting, file checks, and oversight.≈ 2 days every month gone to the tasks above.

What the agent takes over

Weeklypractice digest delivered

Every fileflagged if a document's overdue

Deliver the weekly practice digest
Pulls AUM movement, fee income, new business, and overdue reviews into one digest waiting Monday morning, no chasing each adviser for their numbers.
Flag compliance files before an auditor does
Checks every open file against the required-document checklist and flags gaps weekly, so nothing is missing the day a review happens.
Surface at-risk client relationships
Flags clients overdue a review, quiet for months, or with an unresolved complaint, so a relationship doesn't drift before someone notices.
Prep the partner meeting pack
Assembles new-business, retention, and pipeline figures into one pack ready before the partners sit down.

Example applications20 Example Apps

HR & people

hiring and onboarding advisers and paraplanners

Fill adviser and paraplanner vacancies faster and get new hires productive sooner by automating screening, interview scheduling, and new-starter onboarding.

Done by hand today

Screen CVs against the role's qualificationsChase candidates for interview availabilitySchedule and confirm interview slotsSend offer letters and contract paperworkCollect right-to-work and qualification documentsSet up new-starter accounts and accessTrack CPD and qualification renewal datesLog leave requests and update the rota

~4 hrs/ week

per office on screening, scheduling, and onboarding.≈ 2 days every month gone to the tasks above.

What the agent takes over

Same dayapplication screened

Day onenew-starter access ready

Screen applications against the role
Reads each CV against the qualification and experience bar you set (Level 4 Diploma, CAS status, years advising) and ranks the shortlist.
Book interviews without the back-and-forth
Offers slots from the hiring manager's calendar and confirms the booking with both sides.
Run new-starter onboarding
Sends the contract and right-to-work document requests, sets up day-one accounts, and checks every box before the start date.
Track CPD and qualification renewals
Flags a licence or CPD deadline coming up, so nobody's authorisation lapses without notice.

Example applications20 Example Apps

A week in the life

A weekly schedule for Financial Advisors & Wealth Mgmt AI agents

With Actionist, you can put AI agents on the calendar just like you schedule tasks for your team. Take a look below to see what a typical week with AI agents could look like for a Financial Advisors & Wealth Mgmt business.

32Scheduled jobs

8Agents at work

24/7Always on

Agents

Wed–Fri

Wed

Thu

Fri

10a

11a

12p

Apps

The apps your agents operate

View Actionist App Store

Triggers and Reactions

Your Agent wakes up Automatically whenever something happens

WhenA new prospect enquiry landsfires within about a minute

The agent automatically

The moment a website form, referral email, or portal message arrives, the agent reads it within about a minute, checks it against your minimum investable-assets threshold, drafts a warm first reply offering two slots from the right adviser's calendar, and logs the prospect to your CRM. Every message waits for your one-pass approval before it reaches anyone, so the fastest-replying firm stops winning by default.

Receives this trigger from

Gmail

Wealthbox CRM Google Calendar

Your benefits

Manual vs agent

Where the time goes back

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

Sales
90 min / week
Triaging prospect enquiries
Advisers check the shared inbox between client meetings, read each website and referral enquiry, check it against the minimum-assets threshold, and log it to the CRM by hand.
Sales Agent
0 min
Agent qualifies and drafts the reply
An agent reads each enquiry within about a minute, checks it against your criteria, logs it to the CRM, and drafts a reply offering two first-meeting slots for approval.
Operations
150 min / week
Chasing KYC documents
Paraplanners work down the checklist file by file, chasing whichever ID document, bank statement, or proof of address is still outstanding, one reminder email at a time.
Operations Agent
0 min
Agent chases the checklist automatically
An agent checks every open file against the compliance checklist, sends the specific outstanding-document chase, and flags a file ready the moment everything's arrived.
Admin
100 min / week
Booking annual reviews
The office works through the client bank to find who's due, sends the invite, and chases anyone who hasn't replied, all tracked in a spreadsheet nobody keeps fully current.
Admin Agent
0 min
Agent runs the review cycle
An agent flags every client due a review, sends the booking invite with two slots, and chases non-responders on schedule, then builds the prep pack once it's booked.
Finance
120 min / week
Reconciling commission statements
Finance matches each provider's commission statement against expected fees line by line in a spreadsheet, a task that stretches across several afternoons every month.
Finance Agent
0 min
Agent matches and flags variances
An agent reads each provider statement, matches it against expected fees per client, and flags any variance for review the week it happens, not at year-end.
Marketing
60 min / week
Chasing referral partners
Someone has to remember to check in with each accountant and solicitor on the introducer list, and it usually slips for months at a time.
Marketing Agent
0 min
Agent keeps introducers warm
An agent checks last-contact dates and drafts a quarterly check-in to any partner who's gone quiet, logged and queued for approval.
Support
80 min / week
Answering statement requests
A client's 'can you send my latest statement' email sits in the shared inbox until someone has a spare few minutes between meetings.
Support Agent
0 min
Agent pulls and sends it within a minute
An agent reads the request, pulls the current statement or valuation, and sends it back within about a minute, for approval.

+ 100s of other automations

Average monthly

20 hrs / person / month

ROI

What that's worth

Calculator

Calculate what your team saves

Team size

5 people

Hourly rate

$35 / hr

Hours saved / week

Hours saved / year

1,250

Annual ROI

$43,750

Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~5 hrs / person / week of admin work automated.

How easy it is to use

Automatic onboarding

We'll do all the heavy lifting for you.

From entering your website address to having a working AI team, no effort from you.

Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
Try the demo
Step 2
Actionist Auto
Optional
- Watches you work
- Creates your agents, workflows and schedules
Get the extension
Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
Browse the App Store
Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Open Actionist

Enter your website URL for a personalised demo

See exactly what Actionist would automate for your business.

Trust & control

You stay in control

An AI agent works in your real systems and around real client money, so staying in control matters more here than almost anywhere. Actionist is built to be supervised: you decide how much each agent does on its own, you approve what reaches a client, and every step is recorded for you to check.

You set the supervision

Choose how much each agent does on its own, from drafting for your approval to handling trusted routine work. Anything destructive, like deleting or cancelling, always asks first, and that cannot be turned off.

Approve from your phone

Agents can reach you over Telegram or Slack, so you approve a reply or an action with one tap, from wherever you are.

Every run is logged

Each run is recorded step by step, with screenshots and a full transcript, so you can see exactly what the agent read and did.

Your data stays yours

Credentials are encrypted in a vault and never shown again, memory stays on your own machine, and you can self-host Actionist on your own server.

FAQ

Frequently asked questions

Will it actually reply to a new enquiry fast enough, and what does it say?

Yes, and speed is the whole point. The agent watches the inbox your website form and referral emails land in and picks up a new enquiry within about a minute, whatever the hour. It checks the prospect against the criteria you set, drafts a warm first reply offering two meeting slots, and logs the enquiry to your CRM with its source. Until you trust it fully, every reply waits for your approval before it sends. Important: the agent never gives investment advice or discusses a recommendation, it handles the admin around getting the prospect booked in, nothing more.

Our platform back-office and CRM don't have an API. Will it still work?

Almost certainly. Actionist operates your tools the way a person does, by reading the screen and clicking, typing, and navigating, so it reaches software with no API at all: your provider portal, your platform back-office, your CRM. Where an app offers a clean connection it uses it; where it does not, the desktop agent simply works the screen, with your approval. You do not rip anything out or wait for an integration to be built. Screen automation runs on the desktop app.

Will it ever message a client without me seeing it first?

Not unless you decide it should. Approval Modes let you choose, per agent: Suggest (drafts wait for you to send), Ask each time, or Guarded auto for the lowest-risk routine tasks once you trust the pattern. Anything irreversible, cancelling a request, deleting a file, always asks first, and that cannot be switched off. You can approve straight from Telegram or Slack with one tap, so nothing sits waiting on you to open a laptop.

Enquiries and portal requests land after we've closed for the day. What happens then?

The desktop agent works while your computer is on and the app is open, which covers most of a normal working day. For genuine after-hours or weekend cover, no client waiting until Monday for a first reply, Actionist offers a hosted cloud runtime on a paid plan that keeps agents working around the clock. Either way, nothing client-facing sends without the approval settings you've chosen.

Is this replacing my paraplanner or admin support?

No. The agent takes the repetitive admin, chasing a fact-find field, filing a signed form, logging a call note, so your paraplanner and support staff spend their time on the judgement calls, the client conversations, and the case work that actually needs a person. It never writes a suitability recommendation, never gives advice, and never places a trade. Your team decides what goes to a client; the agent just clears the queue in front of them.

Can I build a custom agent for the specific way our practice works?

Yes, that's the point of a custom agent. The teams, tasks, and jobs shown on this page are examples of what's possible, not a fixed list. If your firm has a specific fact-find template, a house style for the annual-review pack, or a particular provider you deal with constantly, you brief a custom agent on it once, the same way you'd brief a new team member, and it works that exact process from then on, always for your approval. Most practices start with one custom agent on their biggest admin drag and add more once they see the hours it gives back.

Our clients' financial data is sensitive. How is it kept safe?

Credentials are encrypted in a vault and never shown again after setup. An agent's working memory of a client's file stays on your own machine, not on a shared server, and none of your data is ever used to train a model. Every run is logged step by step with screenshots and a full transcript, so you can see exactly what the agent read and touched. If your compliance requirements need it, you can also self-host Actionist on your own server.

None of us are technical. How hard is this actually to set up?

No code, ever. You brief an agent the way you'd brief a new starter, in plain English, what the job is, which tools it touches, what needs your sign-off. Connecting an app like your CRM or DocuSign is a guided one-minute log-in, not a developer project. Most firms have their first agent, usually enquiry triage or fact-find chasing, running the same day they start.

What does this actually cost, and is it worth it for a firm our size?

Pricing scales with how many agents you run and whether you add the hosted cloud runtime, so there's no single number that fits every practice, book a demo and we'll size it to yours. The way to think about value: every hour an agent takes off fact-find chasing, review scheduling, or fee invoicing is an hour an adviser gets back for client work, and a fact-find that gets finished a week sooner is a case that doesn't stall. AI agents for financial advisors are priced to pay for themselves in reclaimed adviser time, not to add another line item.

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24/7 operation requires a hosted cloud runtime or your own server, included with eligible plans.

AI Employees for Financial Advisors & Wealth Mgmt in 4 simple steps

Manual Time

Actionist Automations

Your Benefits

Easy to use

Where you spend your time

We know how your week actually goes

And hundreds of other tasks you do manually..

Actionist Will Automate

AI Agents for all Financial Advisors & Wealth Mgmt teams

Sales

A weekly schedule for Financial Advisors & Wealth Mgmt AI agents

The apps your agents operate

Your Agent wakes up Automatically whenever something happens

Your benefits

Where the time goes back

What that's worth

Calculate what your team saves

How easy it is to use

We'll do all the heavy lifting for you.

Enter your website

Actionist Auto

Marketplace

Invite your team

Enter your website URL for a personalised demo

You stay in control

Frequently asked questions

Want to set up AI agents for your Financial Advisors & Wealth Mgmt business?