AI agents for Procurement teams
Actionist is an AI automation tool whose agents operate the apps your team already uses. From copy-pasting supplier quotes into a spreadsheet, to requests that route themselves and POs that draft on approval.
Buyers get back the hours lost to comparing quotes and chasing approvals.
AI Employees for Procurement in 4 simple steps
Manual Time
We'll go over where you currently waste your time doing manual tasks.
Actionist Automations
We'll show you exactly how Actionist can automate these manual tasks.
Your Benefits
How much time and money you'll save by onboarding AI agents.
Easy to use
We'll show you how easy it is to enable AI across your business.
Where you spend your time
We know how your week actually goes
Procurement runs on details nobody else in the business sees: which quote beat the last one, whether the delivery matched the order, when a contract locks you in for another year. Actionist agents track those, so you decide, not compile.
- Requests route themselvesEvery purchase request gets checked against budget and policy, then lands with the right approver automatically.
- Quotes compared, not copy-pastedSupplier quotes land in one comparison sheet the moment they arrive, so a decision doesn't wait on data entry.
- POs issued the same dayAn approved request becomes a drafted, sent purchase order within hours, not whenever someone has a free afternoon.
- Deliveries checked against the orderEvery shipment gets matched to its PO automatically, so a short or wrong delivery gets caught the same day.
- Renewals never sneak past youContract renewal dates are tracked automatically so nothing auto-renews without a real look first.
- Spend under management, not guessworkSee what's on contract, what's maverick, and where the next savings are, without building the report by hand.
And hundreds of other tasks you do manually..
An agent can take a lot off your team's plate. Take a look below to see the time and cost you could save by adding AI agents to your Procurement team's day.
Where the hours go
Purchase requests sit in someone's inbox for days because checking the budget and figuring out who needs to approve it is a manual lookup every time.
An agent checks every request against budget and policy the moment it lands, then routes it to the right approver within about a minute.
Comparing supplier quotes means copy-pasting prices, lead times, and terms out of a dozen separate emails into one spreadsheet, and that's before anyone can actually decide.
An agent logs every quote into the comparison sheet as it arrives and flags an RFQ that's about to hit its deadline still missing responses.
Checking a delivery against the PO line by line is the kind of task that gets skipped when the week is busy, so short or wrong shipments slip through unnoticed.
An agent matches every delivery confirmation against its PO automatically and flags only the mismatches for you to chase.
Contracts auto-renew past their negotiation window because nobody is tracking sixty renewal dates across every supplier at once.
An agent tracks every contract's renewal date, flags the ones entering their negotiation window, and hands you the spend history to negotiate from.
Actionist Will Automate
What one automation looks like
A week with your Procurement agents
Some of the apps for your Procurement team
Some of the procurement apps your agent operates for you. Hundreds more are in the Actionist App Store.
Your Agent wakes up Automatically whenever something happens
Your agents watch the apps you already use and act the moment something happens, usually within about a minute, handle it based on your instructions, 24/7.
When a request lands in the intake channel, the agent picks it up within about a minute, checks it against the department's remaining budget and the approval matrix, and routes it to the person who actually needs to sign off, with the context attached so nothing gets held up by a clarifying question.
Your benefits
Where the time goes back
What you do manually today
What your agent runs for you
- Procurement90 min / weekTriaging purchase requests
Someone checks each request against budget and policy by hand, then figures out who needs to approve it.
Procurement Agent0 minAgent checks and routes requestsAn agent checks every request against budget and policy the moment it lands, and routes it to the right approver.
- Procurement120 min / weekComparing supplier quotes
Copying prices, lead times, and terms out of separate emails into one spreadsheet to compare bids.
Procurement Agent0 minAgent builds the comparison sheetAn agent logs each supplier's quote into the comparison sheet as it arrives and flags stalled RFQs before the deadline.
- Procurement90 min / weekDrafting purchase orders
Typing up the PO from the approved request and the supplier's price list, one at a time.
Procurement Agent0 minAgent drafts and issues the POAn agent drafts the PO from the approved request and current price list and sends it once you sign off.
- Procurement75 min / weekMatching deliveries to POs
Checking each delivery note against the PO line by line, a task that gets skipped in a busy week.
Procurement Agent0 minAgent matches receipts automaticallyAn agent matches every delivery confirmation against its PO and flags only the mismatches for you to chase.
- Procurement120 min / weekBuilding the spend report
Exporting transactions and sorting them into categories by hand for the monthly spend review.
Procurement Agent0 minAgent compiles spend and savingsAn agent pulls spend by category and supplier on schedule, flags maverick spend, and drafts the report narrative.
What that's worth
Calculate what your team saves
Based on typical team usage: the visible tasks plus a few other automations the agent runs: ~4 hrs / person / week of admin work automated.
How easy it is to use
We'll do all the heavy lifting for you.
From entering your website address to having a working AI team, no effort from you.
- Step 1
Enter your website
- We'll research your business
- Automatically configure everything for you
- Step 2
Actionist Auto
Optional- Watches you work
- Creates your agents, workflows and schedules
- Step 3
Marketplace
- Hundreds of apps, plus agents and workflows
- Pre-configured by other users
- Step 4
Invite your team
- We'll automatically onboard them too
- Focus on the things that matter
Enter your website URL for a personalised demo
See exactly what Actionist would automate for your business.
You stay in control
An agent touching spend and supplier data only earns trust if you stay in control. Actionist is built so you decide what it can approve, see everything it did, and own all of it.
By default the agent drafts and waits. Purchase orders, contract sign-offs, and supplier payments need your approval, and you widen autonomy only where it has consistently gotten it right.
Anything that commits spend, cancels an order, or can't be undone stops for explicit approval, no matter how much autonomy you have granted elsewhere.
Every request, quote, and PO the agent touched is logged, so you can always see exactly what happened, when, and why.
Supplier pricing and contract data is encrypted, never used to train models, and if you need everything on your own infrastructure you can self-host on a VPS.
This team, in your industry
The same agents, set up for the way a specific industry works, its tools, its tasks, and the language its customers use.
Industry-specific versions of this team are coming soon.
Frequently asked questions
Does my team need to be technical to use this?
How do I get started?
How do I make customised AI agents?
How quickly can I set Actionist up?
How does an agent compare quotes or check a PO without an API?
Will the agent issue a PO or commit spend on its own?
Is our supplier and pricing data safe?
Which procurement tools does this work with?
Can it catch maverick spend or purchases made off-contract?
See an agent take a request from submission to issued PO
Book a free demo and watch an Actionist agent triage a purchase request, compare supplier quotes, and draft a PO end to end.