Teamup Calendar

· #501 most-used

Schedule, share, and automate your team's time

CommunicationProductivityProjectsSchedulingAutomation

Teamup is a shared calendar platform for groups and businesses, designed to coordinate teams, schedule jobs, manage resource availability, and share access with customizable permissions across sub-calendars. Connect it to Actionist and your agents can create and update events, monitor schedule changes, spin up new sub-calendars for projects, and react to upcoming appointments — keeping every department's time coordinated without manual calendar management.

Try Teamup Calendar with Actionist Visit Teamup Calendar

Average time saved

10 hours

per person · per month

≈ 1 workdays back

Eliminates manual work. Agents eliminate manual calendar entry for bookings, onboarding schedules, campaign milestones, and compliance events — plus automate the weekly schedule digest that ops teams currently build by hand.

Schedule

What your Teamup Calendar agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs

7Agents at work

24/7Always on

Agents

Mon–Wed

Mon

Tue

Wed

10a

11a

12p

Multi-app workflows

Teamup Calendar × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows

10Apps spanned

~8 hrsSaved / week

3Personas served

For sales

Featured4 apps

New booking auto-fills the team calendar and CRM

When a client books a meeting in Calendly, the agent creates a Teamup event on the Sales sub-calendar with the client's name, meeting link, and deal stage from HubSpot pre-filled in the notes. The HubSpot deal is updated with a 'meeting scheduled' activity, and a prep task is created in ClickUp for the rep — all within about a minute of the booking confirmation landing.

~3 hrs

Time saved for your team — every week, on autopilot

The flow

Trigger·When a new appointment is booked via Calendly

Trigger

Step 1

Calendly

Detect new Calendly booking

read

Step 2

HubSpot

Look up deal by contact email

write

Step 3

Teamup Calendar

Create Event on Sales sub-calendar with client name and Zoom link in notes

write

Step 4

HubSpot

Log meeting scheduled activity on the deal

write

Step 5

ClickUp

Create meeting prep task assigned to the account rep

Result

Create Event on Sales sub-calendar with client name and Zoom link in notesLog meeting scheduled activity on the dealCreate meeting prep task assigned to the account rep

The win

Saved per run

8 min

Runs / week

~20×

Every booked call appears in the shared calendar and CRM instantly

Driven bySales Agent

ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

Sales
25 min / week
Manual calendar entry for every booking
Reps paste meeting details from Calendly or HubSpot into Teamup by hand — every booking takes 3–5 minutes to enter, and rescheduled meetings often get missed.
Sales Agent
0 min
Agent creates and updates every sales event automatically
When a deal moves to Demo or a booking lands in Calendly, the agent creates the Teamup event with the client name, deal stage, and meeting link pre-filled — no manual entry.
Marketing
20 min / week
Manually adding campaign milestones to the shared calendar
Marketing managers copy campaign dates from spreadsheets into Teamup each week — a repetitive task that often falls behind when campaign plans change.
Marketing Agent
0 min
Agent populates the marketing calendar from campaign planning data
Every time a campaign milestone is added to the planning sheet, the agent creates the corresponding Teamup event — the marketing calendar stays current without anyone manually entering dates.
Customer Support
30 min / week
Manual scheduling of check-in calls and training sessions
CSMs check HubSpot, compare it against the calendar, and manually create Teamup events for each customer check-in — a process that takes 10–15 minutes per session scheduled.
Customer Support Agent
0 min
Agent schedules check-ins and training sessions from the CRM
When an at-risk customer needs a check-in or a training request appears, the agent creates the Teamup event and notifies the CSM via Slack — no manual calendar work required.
Human Resources
40 min / week
Manual onboarding schedule creation for each new hire
HR coordinators manually create four to six onboarding events per new hire in Teamup every week — a repetitive 20-minute task for each new employee.
Human Resources Agent
0 min
Agent auto-provisions the full onboarding schedule on hire
When a new employee appears in the HRIS, the agent creates their personal sub-calendar and all onboarding events before the hire's first day — zero manual scheduling.
Finance
15 min / week
Manually placing financial review and audit dates in the calendar
Finance teams manually add review, audit, and quarter-close events to Teamup at the start of each quarter — a task that takes up to an hour and is often duplicated across calendars.
Finance Agent
0 min
Agent creates and verifies all financial milestone events automatically
The Finance agent checks for missing review and audit events weekly and creates them if absent — the finance calendar is always accurate without any manual setup each quarter.
Operations
35 min / week
Manual weekly schedule digest and sub-calendar management
Operations managers compile the weekly team schedule by checking each sub-calendar individually and pasting events into a Slack message — a 30-minute task every Monday morning.
Operations Agent
0 min
Agent compiles and posts the full cross-team schedule digest
Every Monday at 7:30 AM the agent pulls events from all sub-calendars and posts the cross-team weekly digest to Slack automatically — the team has their week's schedule before anyone arrives.
Legal
45 min / week
Manually creating compliance and contract review events
Legal coordinators check the regulatory deadline register and contract renewal list weekly, then manually create Teamup events for each review and filing — a 45-minute process every week.
Legal Agent
0 min
Agent scans deadlines and creates preparation events automatically
The Legal agent checks compliance deadlines and contract renewal dates weekly and creates preparation events with the right lead times and assigned counsel — no manual calendar entry required.

+ 100s of other Teamup Calendar automations

Average time saved

21 hrs / person / month

Calculator

Calculate what your team saves

Team size

8 people

Hourly rate

$25 / hr

Hours saved / week

Hours saved / year

1,000

Annual ROI

$25,000

Based on Teamup Calendar's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.5 hrs / person / week of admin work automated.

Connect

How to plug Teamup Calendar into Actionist

Pick the connection method that suits your environment.

Connect Teamup Calendar using your calendar's API key. Each Teamup calendar has its own API key that controls read/write access to its sub-calendars and events.

Find your Calendar Key

Open your Teamup calendar. The calendar key is the unique string in the URL after teamup.com/ (e.g. teamup.com/ks123abc). Copy this key.

Generate an API Key

In Teamup, go to Settings → API. Generate a new API key with read and write permissions for the sub-calendars you want Actionist to manage.

Paste both keys into Actionist

In the Actionist Apps tab, find Teamup Calendar and click Connect. Paste your Calendar Key and API Key into the fields and click Test Connection.

Credentials you'll need

API Key*

Teamup → Settings → API → Your API Key

Calendar Key*

The unique key for your Teamup calendar, found in the calendar URL (e.g. ks123abc)

Actions

12 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

7 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

FAQs

Questions about Teamup Calendar + Actionist

How does Actionist connect to Teamup Calendar?

Go to the Apps tab in Actionist, find Teamup Calendar, and click Connect. You will need two pieces of information: your Teamup calendar key (the unique string in your Teamup URL) and an API key generated from your Teamup Settings → API page. Paste both into the connection fields and Actionist will run a test call to confirm access before any actions run.

Can Actionist work with multiple Teamup sub-calendars at once?

Yes. Each action and trigger you configure specifies which sub-calendar it targets by sub-calendar ID. You can set up separate agent jobs for each team's sub-calendar — for example, the Sales agent creates events on the Sales sub-calendar while the HR agent manages the HR sub-calendar independently. The List Sub-Calendars action returns all available sub-calendar IDs so your agent can dynamically select the right one.

How quickly does Actionist react when a new event is created in Teamup?

Actionist polls Teamup for new and updated events within about a minute of the event being created. This covers the New Event, New or Updated Event, New Event Matching Search, and New Sub-Calendar triggers. The Event Start trigger fires based on the time you specify before the event begins, so you can set it to fire 10 or 15 minutes before a meeting for pre-event prep actions.

Can Actionist sync Teamup events to Google Calendar or Outlook?

Yes. When Actionist detects a new or updated event on a Teamup sub-calendar via the New or Updated Event trigger, it can create or update a corresponding event in Google Calendar or Microsoft Outlook (both are supported apps in Actionist). This keeps your shared Teamup calendar and individual team members' personal calendars in sync without any manual cross-entry.

What is the Remote ID field and when should I use it?

The Remote ID field in Teamup lets you store an external identifier on each event — for example the ID of a HubSpot deal, a ClickUp task, or a Calendly booking. When you store a remote ID at event creation, you can later use the Find Event Matching Remote ID action to retrieve or update that event by its source system's ID rather than having to search by title or date. This is the recommended pattern for bidirectional syncing between Teamup and any external system.

Can Actionist create recurring events in Teamup?

Yes. The Create Recurring Event action lets you define a recurrence rule — daily, weekly, monthly, or custom — when creating an event. This is useful for setting up weekly standups, monthly review meetings, or quarterly check-ins automatically when a new project or employee record appears in your other systems. Updating a recurring event affects all future occurrences unless you target a single instance by event ID.

Does Actionist need API access to manage Teamup without the web interface?

Yes. Actionist connects to Teamup through the Teamup REST API using your calendar key and API key. This means it can create, update, delete, and read events and sub-calendars programmatically, without needing to interact with the Teamup web interface. All operations happen server-side through the API, so you do not need to leave the Actionist interface open for scheduled actions to run (requires the cloud runtime plan).

How do I keep my Teamup calendar tidy when old events accumulate?

You can schedule a weekly agent job that retrieves events older than a set number of days using Get Events in Date Range, exports key details to a Google Sheets archive log, and then calls Delete Event for each past event. This pattern keeps the active Teamup calendar focused on current and future events while preserving a full historical record in your chosen external log. The Operations and Legal agent calendar entries in this page demonstrate this pattern in practice.