BotConversa

#500 most-used

Automate WhatsApp conversations across every team

CRMMarketingCommunicationAutomationEmail MarketingLead Generation

BotConversa is a WhatsApp chatbot builder that lets businesses automate conversations, manage subscriber contacts, and run multi-step message sequences — all through the WhatsApp channel. Connect it to Actionist and your agents can register new leads as subscribers, send chatbot flows, manage tags for segmentation, enroll and remove contacts from sequences, update custom fields, and handle live chat handoffs — all without anyone logging into BotConversa manually.

Try BotConversa with Actionist Visit BotConversa

Average time saved

14 hours

per person · per month

≈ 2 workdays back

Eliminates manual work. Agents eliminate manual subscriber registration, sequence enrollment, tag management, and conversation handling that teams currently do one contact at a time inside BotConversa.

Schedule

What your BotConversa agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs

7Agents at work

24/7Always on

Agents

Wed–Fri

Wed

Thu

Fri

10a

11a

12p

Multi-app workflows

BotConversa × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows

7Apps spanned

~21 hrsSaved / week

6Personas served

For sales

Featured4 apps

Form submission to WhatsApp lead in under a minute

When a prospect submits a lead form in Typeform, the agent registers them as a BotConversa subscriber, sends the qualification chatbot flow to their WhatsApp, creates a HubSpot contact and deal, and notifies the sales team in Slack — all within about a minute of the submission.

~10 hrs

Time saved for your team — every week, on autopilot

The flow

Trigger·When a new lead submits a form

Trigger

Step 1

Typeform

Detect new lead form submission

write

Step 2

BotConversa

Create a New Subscriber with lead's phone and name

write

Step 3

BotConversa

Send welcome and qualification flow to the subscriber

write

Step 4

HubSpot

Create contact and deal in CRM pipeline

write

Step 5

Slack

Notify sales team of new WhatsApp lead in #leads

Result

Create a New Subscriber with lead's phone and nameSend welcome and qualification flow to the subscriberCreate contact and deal in CRM pipelineNotify sales team of new WhatsApp lead in #leads

The win

Saved per run

15 min

Runs / week

~40×

Every lead gets a WhatsApp conversation before a human makes contact

Driven bySales Agent

ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

Sales
40 min / week
Manual WhatsApp lead registration
Reps manually copy phone numbers from forms into BotConversa, search for the contact, and send the first message one by one — 10 minutes per lead.
Sales Agent
0 min
Agent registers leads and sends flows within about a minute
When a form is submitted, the agent creates the BotConversa subscriber and launches the qualification flow before the rep checks their email.
Marketing
90 min / week
Manual campaign list import and enrollment
The team exports contacts from the CRM, imports them into BotConversa, and manually enrolls them in sequences — a process that takes hours for large lists.
Marketing Agent
0 min
Agent enrolls the full campaign list into sequences automatically
The marketing agent creates subscribers and enrolls an entire campaign contact list into the WhatsApp sequence without anyone opening BotConversa.
Customer Support
30 min / week
Manual escalation handling in BotConversa
Support agents manually search for the subscriber in BotConversa, navigate to their sequences, pause each one, and open the conversation — adding minutes to every escalation.
Customer Support Agent
0 min
Agent pauses sequences and opens chat when tickets escalate
When a ticket is flagged urgent in Zendesk, the agent stops automated WhatsApp messages and opens the live conversation for the support rep in under a minute.
Human Resources
25 min / week
Manual new hire WhatsApp registration
HR manually adds each new hire to BotConversa, fills in their custom fields, and enrolls them in the onboarding sequence — adding 15 minutes per hire.
Human Resources Agent
0 min
Agent sets up new hire WhatsApp onboarding on record creation
When the HRIS adds a new hire, the agent registers them in BotConversa, populates their custom fields, and starts the onboarding sequence before HR finishes the paperwork.
Finance
30 min / week
Manual payment status update in BotConversa
Finance manually searches for each paid subscriber, updates their tags, and removes them from reminder sequences — a process done in batches once or twice a week.
Finance Agent
0 min
Agent tags paid subscribers and stops reminder sequences instantly
When Stripe confirms payment, the agent tags the subscriber as paid and removes them from the reminder sequence within about a minute — no chaser messages are sent to accounts that already paid.
Operations
60 min / week
Manual custom field maintenance
Operations manually exports changed CRM records and updates each subscriber's custom fields in BotConversa — a process that scales poorly with list size.
Operations Agent
0 min
Agent syncs custom field data between CRM and BotConversa weekly
The operations agent automatically finds each changed CRM record's subscriber and updates their BotConversa custom fields — chatbot flows always reference current data.
Legal
45 min / week
Manual compliance communication management
Legal manually identifies subscribers needing consent flows, sends them individually, and tracks opt-out requests in a spreadsheet — both error-prone and time-consuming.
Legal Agent
0 min
Agent sends consent flows and processes opt-outs automatically
The legal agent dispatches LGPD/GDPR consent flows to new subscribers and processes opt-out requests by removing subscribers from sequences with a full audit trail.

+ 100s of other BotConversa automations

Average time saved

32 hrs / person / month

Calculator

Calculate what your team saves

Team size

8 people

Hourly rate

$20 / hr

Hours saved / week

Hours saved / year

1,400

Annual ROI

$28,000

Based on BotConversa's typical team usage — the visible tasks plus a few other automations the agent runs: ~3.5 hrs / person / week of admin work automated.

Connect

How to plug BotConversa into Actionist

Pick the connection method that suits your environment.

Connect BotConversa using your account API key. The key grants Actionist access to create subscribers, send messages and flows, manage tags and sequences, and handle live conversations on your behalf.

Get your BotConversa API key

Log into your BotConversa account, navigate to Settings, then Integrations. Find your API key and copy it.

Paste into Actionist

In Actionist, find BotConversa in the Apps tab and click Connect. Select API key and paste your key into the field.

Test the connection

Click Test connection. Actionist runs a read call to confirm the key is valid and your account is accessible.

Credentials you'll need

API key*

BotConversa → Settings → Integrations → API key

Actions

13 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

4 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

FAQs

Questions about BotConversa + Actionist

How does Actionist connect to BotConversa?

Go to the Apps tab, find BotConversa, and click Connect. Select API key, then log into your BotConversa account, navigate to Settings and copy your API key. Paste it into the Actionist connection field and click Test connection. Actionist runs a read call to verify the handshake before any actions run.

Can Actionist add leads from my CRM or forms directly into BotConversa?

Yes. When a new lead fills a form in HubSpot, Typeform, or Google Sheets, Actionist calls Create a New Subscriber to add them to BotConversa and then calls Send Flow to kick off your welcome chatbot sequence — all without manual intervention. The subscriber is in BotConversa and receiving messages within about a minute of the form submission.

How do I sync new BotConversa subscribers to my CRM?

Use the New Subscriber trigger. Within about a minute of a new contact opting into your WhatsApp chatbot, Actionist detects the event and can write the contact to your CRM, create a deal in HubSpot, add a row to Google Sheets, or send a Slack notification to your sales team — whatever downstream action fits your pipeline.

How can I trigger actions in other apps when a subscriber is tagged in BotConversa?

Use the New Tag trigger. When BotConversa assigns a specific tag to a subscriber (for example, 'interested', 'hot-lead', or 'support-request'), Actionist detects it within about a minute and can route the contact to the appropriate team, update a deal stage, or start a sequence in your email platform. Tag-based routing is one of the most common patterns for multi-stage WhatsApp funnels.

Can Actionist stop a BotConversa sequence when a subscriber does something in another app?

Yes. The Deletes Subscriber From a Sequence action lets Actionist remove a contact from a running message sequence — useful when a subscriber replies to a human agent, completes a purchase, or opts out via another channel. Pair it with the Close Conversation action to fully hand the contact off to live support without the sequence messages continuing in parallel.

How do I update a subscriber's custom fields when their data changes in another system?

Use Find Subscriber by Phone first. This action looks up the subscriber by their WhatsApp number and returns their current profile. If the subscriber exists, Actionist can then call Update Custom Field to overwrite any variable stored against their profile — useful for keeping purchase history, lead scores, or support tier in sync with your CRM or payment platform.

Can I trigger Actionist actions from inside a BotConversa chatbot flow?

Use the Zapier Block Activated trigger. When a subscriber hits an integration block inside a BotConversa flow — for example a block you placed at the point where they confirm an appointment or request a callback — Actionist detects it within about a minute and can create a calendar event, assign a task in ClickUp, or notify a human team member via Slack. This is the cleanest way to bridge chatbot conversational steps to operational actions in your stack.

Does Actionist need a separate BotConversa account for each team member?

BotConversa connects via an API key, which means a single set of credentials covers your whole company account. There is no per-seat token or OAuth flow. The API key inherits the permissions of the account it belongs to, so use a key from an admin account to ensure Actionist can read and write all subscribers, tags, flows, and sequences.

BotConversa

Form submission to WhatsApp lead in under a minute

Calculate what your team saves

Connect your apps in minutes.