ZenMaid
· #356 most-usedSchedule, dispatch, and grow your maid service — automated
ZenMaid is scheduling and operations software built specifically for residential maid service businesses. It handles appointment scheduling, recurring service management, customer records, GPS clock-in, invoicing, and payroll — all in one place built for cleaning teams of 2 to 100+. Connect it to Actionist and your agents can create customers and bookings from any web form or CRM, react to appointment status changes within about a minute, sync every paid invoice to your accounting software, onboard new cleaners from your hiring spreadsheet, and launch win-back sequences the moment a recurring client cancels — without the office manager touching ZenMaid manually for any of it.
Eliminates manual work. Agents eliminate the manual cycle of copying lead details into ZenMaid, sending post-clean notifications and review requests by hand, and reconciling payments and payroll between ZenMaid and accounting tools.
What your ZenMaid agent runs on autopilot
A week of scheduled jobs your Actionist agent will execute on your behalf.
ZenMaid × every other app you use
End-to-end automations that span multiple apps — each one a real business outcome.
Cancellation triggers MRR update and win-back sequence
When a recurring cleaning contract is cancelled in ZenMaid, the agent updates the CRM, subtracts the MRR from the forecast sheet, alerts the owner via Slack with the revenue impact, and queues a win-back email for 24 hours later — all within about a minute of the cancellation, before the owner is even aware it happened.
Time saved for your team — every week, on autopilot
Savings
What your team gets back — two angles: what you stop doing manually, and what that's worth.
What you do manually today
What your agent runs for you
- Sales40 min / weekManual lead-to-booking entry
The office manager copies the lead's details from the email or form, opens ZenMaid, types the customer record, creates the booking separately, then emails a confirmation — 10 minutes per new lead.
Sales Agent0 minAgent converts every web lead to a ZenMaid booking instantlyWhen a quote form is submitted, the agent creates the customer record and booking in ZenMaid and sends a confirmation email before the prospect's browser tab closes.
- Marketing75 min / weekManual post-clean review outreach
The office manager checks the ZenMaid calendar at end of day, exports today's completions, and sends review request emails one by one — 15 minutes each weekday.
Marketing Agent0 minAgent sends review requests after every completed cleanWithin about a minute of an appointment being marked Completed in ZenMaid, the Marketing Agent queues a review request email for the customer — no list management or manual sends needed.
- Customer Support35 min / weekManual customer status notifications
Each rescheduled or cancelled appointment requires the office manager to call or email the customer individually — 5 minutes per change, every change, every day.
Customer Support Agent0 minAgent notifies customers of status changes within about a minuteWhen an appointment is rescheduled or cancelled in ZenMaid, the Support Agent sends the customer an updated confirmation automatically — the customer knows before the cleaner knows.
- Human Resources20 min / weekManual cleaner onboarding in ZenMaid
HR copies each new hire's details from the hiring sheet into ZenMaid manually — name, email, pay type, rate, and permissions entered field by field — 15 minutes per new cleaner.
Human Resources Agent0 minAgent creates ZenMaid cleaner records from the hiring sheetWhen a new hire is confirmed in the hiring pipeline, the HR Agent creates their ZenMaid cleaner record with pay type and permissions set — the cleaner is schedulable on day one without the office manager doing manual setup.
- Finance56 min / weekManual payment recording and receipt sending
The office manager checks ZenMaid for paid invoices, manually enters each payment in QuickBooks, and sends the customer a receipt via email — 8 minutes per payment, every time.
Finance Agent0 minAgent syncs payments to QuickBooks and sends receipts automaticallyWhen a ZenMaid invoice is paid, the Finance Agent records the payment in QuickBooks Online, logs revenue to the daily sheet, and sends the customer a receipt — all within about a minute.
- Operations75 min / weekManual weekly route sheet prep
The manager exports appointments from ZenMaid, manually sorts by cleaner and territory in a spreadsheet, builds each route sheet, and shares individually — 60-90 minutes every Monday morning.
Operations Agent0 minAgent builds route sheets and dispatch summaries every MondayEvery Monday at 9 AM the Operations Agent reads the week's ZenMaid schedule, builds a route sheet per cleaner in Google Sheets, and posts the full dispatch plan to Slack — no manual spreadsheet work.
- Legal20 min / weekManual service agreement tracking
The office manager reviews new recurring contracts by hand each week, checks the file folder for signed agreements, and follows up by email on gaps — 20 minutes per week when done diligently, often skipped.
Legal Agent0 minAgent audits service agreements for all new recurring contractsEvery Tuesday the Legal Agent checks all new recurring ZenMaid contracts against signed agreements on file and flags any gaps to the office manager before the next clean runs.
Calculate what your team saves
Based on ZenMaid's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.2 hrs / person / week of admin work automated.
How to plug ZenMaid into Actionist
Pick the connection method that suits your environment.
Connect ZenMaid to Actionist with your account API key. Generate it once in ZenMaid Settings and paste it here — Actionist uses it to create appointments, bookings, cleaners, and customers, and to receive webhook events from ZenMaid.
Log in to your ZenMaid account and go to Settings → Integrations. Locate the API section and generate an API key.
Copy the generated API key. Treat it like a password — do not share it in plain text.
Paste the API key into the connection field in Actionist and click Test connection. Actionist will verify the key with a read call before any agent tasks run.
15 actions your agent can call
Read and write operations available to your Actionist agent.
7 events your agent can react to
Events your agent watches for, and the actions it kicks off in response.