Actionist·WebinarGeek
WebinarGeek

WebinarGeek

· #338 most-used

Host, market, and measure webinars that turn viewers into customers

MarketingAnalyticsAutomationEmail MarketingMeetings & VideoLead GenerationCourses & LMS

WebinarGeek is a purpose-built webinar platform that lets teams run live, automated, and on-demand sessions with built-in registration pages, email sequences, analytics, and payment collection. Connect it to Actionist and your agents can subscribe registrants, broadcast new sessions, monitor payments and no-shows, react to viewer behaviour in real time, and push engagement data into your CRM, email, and analytics stack — all without anyone logging into the WebinarGeek dashboard.

Try WebinarGeek with ActionistVisit WebinarGeek
Average time saved
9 hours
per person · per month
≈ 1 workdays back

Eliminates manual work. Agents eliminate the manual cycle of adding registrants one by one, chasing no-shows, and copying viewer engagement data into CRM and email tools after each session.

Schedule

What your WebinarGeek agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs
7Agents at work
24/7Always on
Agents
Tue–Thu
Tue
Wed
Thu
7a
8a
9a
10a
11a
12p
1p
2p
3p
4p
5p
6p
Multi-app workflows

WebinarGeek × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows
6Apps spanned
~61 hrsSaved / week
5Personas served
For marketing
Featured3 apps

Form submission to webinar registration in one step

Every demo-request submission turns into a WebinarGeek registration within about a minute. The lead receives the standard WebinarGeek confirmation email, the HubSpot record is updated automatically, and the webinar team sees a real-time Slack notification — no manual CSV import or copy-paste between tools.

~8 hrs

Time saved for your team — every week, on autopilot

The flow
Trigger·When a lead submits a demo-request form on the website
Trigger
Step 1
HubSpot
Detect new form submission on the demo-request form
read
Step 2
WebinarGeek
List upcoming product demo webinars and find the next available broadcast
write
Step 3
WebinarGeek
Subscribe the lead to the next available demo webinar broadcast
write
Step 4
HubSpot
Update contact lifecycle stage to 'Webinar Registrant' and log session name
write
Step 5
Slack
Post a new registrant notification to #webinars with lead name, company, and session date
Result
Subscribe the lead to the next available demo webinar broadcastUpdate contact lifecycle stage to 'Webinar Registrant' and log session namePost a new registrant notification to #webinars with lead name, company, and session date
The win
Saved per run
15 min
Runs / week
~30×
Zero leads fall through the gap between form submission and webinar enrolment
Driven byMarketing Agent
ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

  • Sales
    60 min / week
    Manual post-webinar lead sorting

    After each demo webinar, a rep exports the attendee list, filters by watch time, manually scores contacts in HubSpot, and updates each deal record — taking 60 minutes per session.

    Sales Agent
    0 min
    Agent scores and routes leads automatically

    After each session, the agent retrieves viewer statistics, writes engagement scores to HubSpot contacts, and queues rep follow-up tasks ranked by intent — all before the presenter closes their laptop.

  • Marketing
    30 min / week
    Manual no-show list management

    After every webinar, a marketer filters registrants for no-shows, writes personalised replay emails, and manually queues them in the email platform — 30 minutes per session, every session.

    Marketing Agent
    0 min
    Agent runs the no-show re-engagement automatically

    The No Show trigger fires within about a minute of each broadcast ending, and the agent queues replay emails and re-enrols contacts in the next session without a marketer touching the list.

  • Customer Support
    45 min / week
    Manual onboarding webinar enrolments

    The support team manually subscribes new customers to onboarding webinars each week — looking up emails, logging into WebinarGeek, and sending a separate confirmation — taking 45 minutes per batch.

    Customer Support Agent
    0 min
    Agent enrols new customers automatically on activation

    When a customer activates, the agent subscribes them to the full onboarding series within about a minute, matched by language preference, with the WebinarGeek confirmation email handling all communication.

  • Human Resources
    120 min / week
    Manual compliance certificate dispatch

    After training sessions, HR manually reviews the attendee list, verifies assessment passes, generates certificates, and emails them individually — a two-hour process per training cohort.

    Human Resources Agent
    0 min
    Agent issues certificates within about a minute of assessment pass

    The Assessment Passed trigger fires and the agent verifies watch time, updates the compliance tracker, and dispatches the certificate automatically — zero HR admin after the session ends.

  • Finance
    45 min / week
    Manual payment reconciliation from WebinarGeek

    Finance logs into WebinarGeek each Monday, exports the prior week's payment data, reformats it, and manually enters revenue figures into the tracking sheet — 45 minutes every Monday.

    Finance Agent
    0 min
    Agent logs payments to Google Sheets as they land

    The New Payment trigger feeds each transaction to the finance sheet in real time. The Monday reconciliation is replaced by a pre-built report that is already current when the finance team opens it.

  • Operations
    90 min / week
    Manual weekly webinar data consolidation

    Operations manually pulls registrant and analytics data from WebinarGeek, reformats it per team, and distributes individual reports — a 90-minute exercise every Friday.

    Operations Agent
    0 min
    Agent delivers a cross-team report automatically

    Every Friday, the agent fetches analytics for all webinars, assembles a cross-team performance table, and posts it to Slack — giving leadership the full picture without ops building it manually.

  • Legal
    20 min / week
    Manual GDPR unsubscription on erasure requests

    Legal receives erasure requests, logs into WebinarGeek, manually finds each registrant, and removes them — a process that takes 20 minutes per request and relies on someone remembering to do it.

    Legal Agent
    0 min
    Agent processes erasure requests within about a minute

    The agent reads the erasure queue, calls Unsubscribe From a Webinar for each contact across all active registrations, and logs the timestamp to the GDPR deletion record automatically.

+ 100s of other WebinarGeek automations
Average time saved
41 hrs / person / month
Calculator

Calculate what your team saves

Team size
5 people
Hourly rate
$75 / hr
Hours saved / week
11
Hours saved / year
550
Annual ROI
$41,250

Based on WebinarGeek's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.2 hrs / person / week of admin work automated.

Connect

How to plug WebinarGeek into Actionist

Pick the connection method that suits your environment.

Connect using a WebinarGeek API Key. Generate one from Account Settings → API and paste it into Actionist. The agent uses this key to subscribe registrants, create broadcasts, and pull viewer data on your behalf.

1
Open Account Settings

Log into WebinarGeek, click your avatar in the top-right, and go to Account Settings → API.

2
Generate an API Key

Click Generate API Key. Copy the key immediately — it will not be shown again in full.

3
Paste into Actionist

Find WebinarGeek in the Apps library, click Connect, paste the API Key, and click Test Connection.

Credentials you'll need
API Key*
WebinarGeek → Account Settings → API → Generate API Key
Actions

14 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

10 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

FAQs

Questions about WebinarGeek + Actionist

How does Actionist connect to WebinarGeek?
Go to the Apps tab in Actionist, find WebinarGeek, and click Connect. You will need an API Key from your WebinarGeek account — navigate to Account Settings → API, generate a key, and paste it into the Actionist connection field. Actionist runs a test call to verify the key before saving. Once connected, your agents can subscribe registrants, create broadcasts, retrieve viewer statistics, and react to triggers like new registrations or no-shows — all without logging into the WebinarGeek dashboard.
What permissions does the API Key grant — can the agent edit my webinar content?
The WebinarGeek API Key grants access to the operations exposed by the API: creating and listing broadcasts, managing registrations (subscribe, unsubscribe, retrieve details), and reading analytics, viewer statistics, poll results, and question logs. The API does not expose endpoints for editing the webinar landing page design, slide decks, or presenter scripts — those remain inside the WebinarGeek dashboard. Your agent can automate the data-and-registration layer without ever touching the content layer.
Can I trigger a workflow whenever someone registers for any webinar in my account?
Yes. The New Registration trigger fires within about a minute for every registration across all webinars in the connected account. If you only want to react to registrations on specific webinars, filter the trigger payload by webinar ID or title in the agent's condition step. The same pattern applies to the other triggers — New Viewer, No Show, New Payment, and Assessment Passed — all fire account-wide and can be scoped by filtering on the event data.
How do I handle no-shows automatically without building a complex workflow?
Use the No Show Live or Automated Webinar trigger, which fires within about a minute after a broadcast ends for each registrant who did not attend. In the agent's response, call Subscribe to a Single Webinar to enrol them in the next available broadcast, and optionally Get Webinar Details to fetch the replay URL for an email follow-up. Two actions and you have a complete no-show re-engagement loop — no spreadsheet, no manual filtering, no marketer monitoring the attendee list.
Can Actionist subscribe registrants to a whole webinar series, not just a single session?
Yes. The Subscribe to a Series of Webinars action registers a contact across all current and future broadcasts in a given series in a single API call. This is the right action for onboarding sequences, compliance training programmes, or partner enablement tracks where you want a contact to receive reminders for every session without repeating the subscription. Use Subscribe to a Single Webinar when you only want to target one specific broadcast.
What viewer data can the agent access after a webinar for lead scoring?
The Get Viewer Statistics action returns per-viewer watch time, engagement score, poll responses, call-to-action clicks, and the timestamps when the viewer joined and left. This data is rich enough to build a meaningful lead-score model — for example, 70%+ watch time plus a CTA click equals high intent, while under 20% watch time equals nurture candidate. Write those scores to the CRM immediately after the session and your sales team can filter and prioritise the same day rather than waiting for a manual export.
Does Actionist support paid webinars and payment event triggers?
Yes. The New Payment trigger fires within about a minute whenever a payment is completed for a paid WebinarGeek webinar, and the List Payments action lets you retrieve all payments for a given period. Both include the registrant's details and the amount paid, so you can log revenue to your finance tracker, queue a personalised receipt email, or move the buyer into a premium-attendee sequence automatically. Failed-payment statuses are also included in the payment data so you can trigger recovery emails before the registrant's session date passes.
How do I use WebinarGeek for compliance training workflows in Actionist?
Set up the Assessment Passed trigger to fire when an employee completes a training webinar quiz successfully. In the agent's response, call Get Registrant Details to confirm the watch-time threshold was also met, then write the completion record to your HRIS or compliance tracker and dispatch the certificate via your document tool. For the enrolment side, use Subscribe to a Single Webinar (or the Series variant for multi-session programmes) and schedule a Monday morning agent task to enrol anyone whose next training date is approaching. The full compliance loop — enrol, remind, verify completion, issue certificate — runs without HR manual input.