Streamtime
· #400 most-usedProject management and time tracking built for creative teams
Streamtime is project management and time tracking software built for creative agencies and studios. It replaces traditional timesheets with auto-populated to-do lists, lets teams plan and schedule jobs visually, generate quotes and invoices, and report on client profitability and team capacity. Connect Streamtime to Actionist and your agents can create jobs when deals close, log expenses against projects, track invoice status, and surface stalled jobs before they become client complaints — all without the team manually entering data into Streamtime.
Eliminates manual work. Agents eliminate the manual cycle of creating jobs from closed deals, setting up recurring retainer jobs each month, logging client issues to job records, and exporting invoice data to finance trackers.
What your Streamtime agent runs on autopilot
A week of scheduled jobs your Actionist agent will execute on your behalf.
Streamtime × every other app you use
End-to-end automations that span multiple apps — each one a real business outcome.
Closed deal creates a Streamtime job automatically
When a deal closes in HubSpot, the agent checks whether the client already exists in Streamtime, creates the company and contact if not, and builds the production job with the correct budget. The creative team receives a Slack notification with the job link before the sales rep has finished updating the CRM.
Time saved for your team — every week, on autopilot
Savings
What your team gets back — two angles: what you stop doing manually, and what that's worth.
What you do manually today
What your agent runs for you
- Sales20 min / weekManual CRM-to-Streamtime handoff
The account manager manually creates the client company, contact, and job in Streamtime after every deal closes — typically 15-20 minutes of data entry that often happens hours or days later.
Sales Agent0 minAgent creates client and job records at deal closeWhen a deal closes, the agent creates the Streamtime company, contact, and job automatically — the creative team can log time against the new project before the sales rep closes their laptop.
- Marketing30 min / weekManual monthly retainer setup
The marketing team manually sets up a new Streamtime job for each retainer client every month — creating the job, re-entering the budget, and rebuilding the task list each time from scratch.
Marketing Agent0 minAgent sets up monthly retainer jobs automaticallyEach month the agent duplicates last month's retainer jobs, resets the budget and dates, and creates the work to-dos — recurring client work is live before the team arrives on the first Monday.
- Customer Support14 min / weekManual issue logging to Streamtime jobs
Support team manually reads the client email, finds the Streamtime job, writes a comment summarising the issue, and updates the priority board — a 10-minute process per complaint that often gets deferred.
Customer Support Agent0 minAgent logs client issues to jobs within about a minuteWhen a client email flags an issue, the agent finds the Streamtime job, adds a comment with the issue summary, and creates a priority board card — the account manager sees the escalation before they check their inbox.
- Human Resources12 min / weekManual new hire Streamtime setup
HR manually creates each new hire's Streamtime contact and onboarding job, then types out the standard first-week checklist as individual to-dos — 20 minutes of setup per hire that often happens on their first day.
Human Resources Agent0 minAgent creates new hire records and onboarding job on day zeroWhen a new hire is confirmed, the agent creates their Streamtime contact, builds the onboarding job, and populates the first-week to-do list — the new starter has a structured task list before their first day.
- Finance45 min / weekManual invoice data entry to tracker
Finance manually exports Streamtime invoices each week and copy-pastes the data into the revenue tracker — a recurring task that typically takes 30-60 minutes depending on invoice volume.
Finance Agent0 minAgent logs invoices to revenue tracker on sendWhen a Streamtime invoice is sent, the agent appends the invoice amount and job name to the Google Sheets revenue tracker automatically — the finance team never manually exports or copy-pastes invoice data.
- Operations30 min / weekManual stalled job identification
The studio manager manually scans Streamtime each Monday morning to identify jobs with no recent activity, cross-referencing the job list against the team's schedules to find what is falling behind.
Operations Agent0 minAgent surfaces stalled jobs before standup every MondayEvery Monday the agent identifies all jobs with no activity in the past 5 days, creates priority board cards for them, and posts the blocked-jobs list to the studio manager — all before the morning standup.
- Legal20 min / weekManual post-approval contract check
The legal team runs a weekly manual check of recently approved Streamtime quotes against the contract register to identify any approved projects that started without a signed agreement.
Legal Agent0 minAgent flags quotes without contracts within about a minute of approvalWhen a quote is approved in Streamtime, the agent immediately checks whether a contract has been initiated and creates a priority board card if not — legal compliance gaps are caught at the moment of sale, not weeks later.
Calculate what your team saves
Based on Streamtime's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.5 hrs / person / week of admin work automated.
How to plug Streamtime into Actionist
Pick the connection method that suits your environment.
Connect Streamtime to Actionist using an API key. Generate the key in Streamtime's Settings, paste it into Actionist, and the agent can read and write jobs, contacts, expenses, invoices, and more.
Log in to Streamtime, go to Settings, then open the Integrations or API section.
Generate an API key. Copy it immediately — Streamtime may only show it once. Store it securely.
Paste the API key into Actionist and click Test connection. The agent runs a read-only verification call before any actions are enabled.
18 actions your agent can call
Read and write operations available to your Actionist agent.
7 events your agent can react to
Events your agent watches for, and the actions it kicks off in response.