Mailparser
· #232 most-usedExtract structured data from emails automatically
Mailparser is an email parsing platform that turns incoming emails into structured data. Point a dedicated Mailparser inbox address at any email source — order confirmations, lead forms, shipping notifications, CRM updates — and Mailparser applies your parsing rules to extract exactly the fields you need: customer names, order IDs, prices, addresses, attachment content, and more. Connect it to Actionist and your agents can react within about a minute to every parsed email, routing structured rows to spreadsheets, CRMs, databases, and downstream tools without a human touch.
Eliminates manual work. Agents eliminate the manual cycle of copy-pasting parsed email data into spreadsheets, CRMs, and order systems every time a structured email arrives.
What your Mailparser agent runs on autopilot
A week of scheduled jobs your Actionist agent will execute on your behalf.
Mailparser × every other app you use
End-to-end automations that span multiple apps — each one a real business outcome.
Lead email parsed to CRM contact in under a minute
Every contact-form email lands in Mailparser, gets parsed, and — within about a minute — a structured HubSpot contact and deal exist with all captured fields populated. Reps see the lead in Slack before they could have manually processed the email.
Time saved for your team — every week, on autopilot
Savings
What your team gets back — two angles: what you stop doing manually, and what that's worth.
What you do manually today
What your agent runs for you
- Sales35 min / weekManual lead entry from contact emails
Sales reps open each contact-form notification email, copy name, company, and phone number, and paste them into HubSpot one field at a time — 5–8 minutes per lead, every time.
Sales Agent0 minAgent creates CRM contact within a minute of email parseWhen Mailparser processes a contact-form email, the agent receives the structured payload and creates the HubSpot contact automatically — reps see the lead in Slack before they could have opened the email.
- Marketing40 min / weekManual form-submission data import
The marketing team exports CSV files from form tools, cleans the data, and imports into HubSpot — a 20-minute process done in batches, meaning UTM attribution often goes missing in the transfer.
Marketing Agent0 minAgent routes parsed form data with attribution intactEach parsed form-submission email delivers name, email, and UTM fields directly to Actionist, which writes them to HubSpot and the campaign tracker with full attribution — no export, no CSV, no cleanup.
- Customer Support50 min / weekManual ticket creation from support emails
Support agents read each inbound request email, extract the account ID and issue type, and open a ticket manually — every ticket costs 3–5 minutes before a human agent can even start working on it.
Customer Support Agent0 minAgent creates pre-filled ticket within a minute of parseMailparser extracts issue type, account ID, and severity; Actionist writes a fully pre-populated ticket so the support team starts each case with structured context rather than a wall of email text.
- Human Resources30 min / weekManual candidate data entry from application emails
Recruiters open each application notification, copy candidate name, role, and email into a spreadsheet and the ATS — 5 minutes per application that add up quickly during active hiring sprints.
Human Resources Agent0 minAgent adds candidate to pipeline from parsed application emailEach parsed application email flows into Google Sheets, Notion, and a Slack notification automatically — recruiters review a clean pipeline board instead of an unread inbox.
- Finance60 min / weekManual invoice transcription from supplier emails
AP staff open each supplier email, read the PDF attachment, and type vendor name, invoice number, and total into the accounting system — a process prone to errors and slow during high-volume periods.
Finance Agent0 minAgent writes invoice rows to AP register on parseMailparser extracts invoice fields from the email body or PDF attachment; Actionist writes each line item to the AP register within about a minute — the team approves, not transcribes.
- Operations45 min / weekManual tracking number logging from carrier emails
Ops staff scan carrier notification emails, copy tracking numbers and ETAs into the shipment register, and update the relevant order records in Notion — a repetitive task done dozens of times a day during peak seasons.
Operations Agent0 minAgent populates shipment register from parsed dispatch emailsEach dispatch email is parsed within about a minute; tracking number, carrier, and ETA land in the register and a Slack alert goes to #logistics — the dashboard stays current without anyone logging into a carrier portal.
- Legal20 min / weekManual contract notification logging
The legal team reads each contract execution notification email, extracts counterparty name, effective date, and obligation type, and manually enters them into the matter management system — each entry takes 5–10 minutes.
Legal Agent0 minAgent logs contract details from parsed notification emailContract notification emails are parsed for counterparty, date, and obligation fields; Actionist writes the structured data to the matter management system within about a minute of each email arriving.
Calculate what your team saves
Based on Mailparser's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.5 hrs / person / week of admin work automated.
How to plug Mailparser into Actionist
Pick the connection method that suits your environment.
Generate a Mailparser API key from your account dashboard and paste it into Actionist. The agent can then list inboxes, download parsed data rows, and trigger webhook-based workflows across all your parsing inboxes.
Log in to mailparser.io, click your name in the top-right corner, and go to Account → API Access.
Your unique API key is shown on the page. Copy it — treat it like a password and never share it publicly.
In Actionist's Apps tab, find Mailparser, click Connect, paste your API key, and click Test connection. Actionist runs a read call to confirm the handshake.
13 actions your agent can call
Read and write operations available to your Actionist agent.
2 events your agent can react to
Events your agent watches for, and the actions it kicks off in response.
Skills that pair with Mailparser
Reusable agent skills that work well alongside this app.
Read and manage email via IMAP (ProtonMail Bridge, Gmail, etc.). Check for new/unread messages, fetch content, search mailboxes, and mark as read/unread. Works with any IMAP server including ProtonMail Bridge.