Actionist·Kintone
K

Kintone

· #369 most-used

Build custom business apps, automate workflows, and keep every team on the same data

CRMProductivityProjectsDatabaseFormsAutomationNo-Code

Kintone is a no-code business application platform from Cybozu that lets teams build custom database-driven apps, manage records, automate process workflows, and collaborate — all without writing a line of code. Connect it to Actionist and your agents can create records as leads arrive, update statuses as deals progress, post comments to keep stakeholders informed, and query app data to feed reports, dashboards, and downstream tools — turning your Kintone workspace into a live data layer for every automated workflow.

Try Kintone with ActionistVisit Kintone
Average time saved
10 hours
per person · per month
≈ 1 workdays back

Eliminates manual work. Agents eliminate manual record entry, status updates, and cross-app data transfers that Kintone users otherwise handle by hand across multiple browser tabs.

Schedule

What your Kintone agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs
7Agents at work
24/7Always on
Agents
Tue–Thu
Tue
Wed
Thu
7a
8a
9a
10a
11a
12p
1p
2p
3p
4p
5p
6p
Multi-app workflows

Kintone × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows
8Apps spanned
~14 hrsSaved / week
6Personas served
For sales
Featured4 apps

New lead from web form lands directly in Kintone CRM

When a prospect submits the contact form, the agent checks whether a Kintone CRM record already exists for that email — if not, it creates one immediately. The same data goes to HubSpot and a Slack alert notifies the sales team within a minute. Zero manual entry, zero leads missed.

~4 hrs

Time saved for your team — every week, on autopilot

The flow
Trigger·When a prospect submits the website contact form
Trigger
Step 1
Typeform
Detect new form submission from the website contact form
read
Step 2
K
Kintone
Find Record — search CRM app by email to check for existing contact
write
Step 3
K
Kintone
Create Record in Kintone CRM app with name, email, company, and source
write
Step 4
HubSpot
Create or update contact in HubSpot with the same lead data
write
Step 5
Slack
Post lead summary to #new-leads channel with Kintone record link
Result
Create Record in Kintone CRM app with name, email, company, and sourceCreate or update contact in HubSpot with the same lead dataPost lead summary to #new-leads channel with Kintone record link
The win
Saved per run
8 min
Runs / week
~30×
Every inbound lead is in Kintone and HubSpot before a human touches it
Driven bySales Agent
ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

  • Sales
    30 min / week
    Manual lead entry into Kintone CRM

    Reps copy contact details from emails, forms, and LinkedIn into Kintone records one field at a time — each new lead takes 5–10 minutes of data entry before follow-up can begin.

    Sales Agent
    0 min
    Agent creates Kintone lead records automatically on arrival

    When a form is submitted or an email arrives, the agent creates the Kintone CRM record immediately with all available fields populated — reps open a ready-to-use record, not a blank form.

  • Marketing
    60 min / week
    Manual campaign-to-Kintone data transfer

    The marketing team exports MQL lists from HubSpot, reformats the data, and pastes it into Kintone campaign records — a recurring task that takes an hour per week and introduces copy-paste errors.

    Marketing Agent
    0 min
    Agent syncs MQL counts and lead records to Kintone in real time

    Each HubSpot MQL event immediately updates the Kintone campaign record's count and creates a lead entry — Kintone is always current with zero manual transfers.

  • Customer Support
    120 min / week
    Manual ticket logging in Kintone

    Support agents open Kintone, create a new record, copy the email subject and body, set the status, and save — every ticket takes 3–5 minutes to log before actual support work can start.

    Customer Support Agent
    0 min
    Agent creates Kintone ticket records the moment email arrives

    Every inbound support email triggers an automatic Kintone record with subject, body, and Open status — the support team opens Kintone to tickets already logged and prioritised.

  • Human Resources
    20 min / week
    Manual new-hire record creation in Kintone

    HR manually enters each new hire's details into the Kintone HR app, copies the onboarding checklist, and notifies the team — a 20-minute admin task per hire that often happens days after the offer is signed.

    Human Resources Agent
    0 min
    Agent creates Kintone HR records automatically on hire confirmation

    When a new hire is added to the tracker, the agent creates the Kintone record and posts the onboarding checklist within a minute — the record exists before the hiring manager sends the welcome email.

  • Finance
    45 min / week
    Manual expense and invoice entry into Kintone

    Finance staff manually key expense submissions and invoice details into Kintone finance apps, then update approval statuses as decisions arrive in email — a fragmented process that loses track of where each item stands.

    Finance Agent
    0 min
    Agent creates and updates Kintone finance records automatically

    Expense submissions and invoice data flow straight into Kintone records, and approval status updates whenever a decision is made — finance has a live view without touching the keyboard.

  • Operations
    45 min / week
    Manual Monday status pull from Kintone

    The ops team logs into Kintone each Monday, runs a manual view, copies open-item counts into a Google Sheet, and posts a summary in Slack — a 45-minute ritual that starts every week before real work begins.

    Operations Agent
    0 min
    Agent queries Kintone weekly and posts the digest automatically

    Every Monday the agent queries Kintone for open records, writes the data to Google Sheets, and posts the summary to Slack — the ops team opens Slack to a ready report.

  • Legal
    20 min / week
    Manual contract status updates in Kintone

    Legal team members log into Kintone after each DocuSign completion, find the contract record, advance the status, and add a note with the signer details — a multi-step manual update after every signature event.

    Legal Agent
    0 min
    Agent advances Kintone contract status automatically on signature

    When a DocuSign envelope completes, the agent finds the Kintone contract record, advances its status, and logs the signer and timestamp as a comment — the audit trail is complete without anyone opening Kintone.

+ 100s of other Kintone automations
Average time saved
34 hrs / person / month
Calculator

Calculate what your team saves

Team size
5 people
Hourly rate
$75 / hr
Hours saved / week
13
Hours saved / year
625
Annual ROI
$46,875

Based on Kintone's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.5 hrs / person / week of admin work automated.

Connect

How to plug Kintone into Actionist

Pick the connection method that suits your environment.

Authenticate using a Kintone API token scoped to the specific app you want to automate — each app issues its own token, giving you fine-grained access control.

1
Open your Kintone app settings

In Kintone, open the app you want to connect. Go to App Settings → API Token.

2
Generate an API token

Click Generate to create a new token. Set the permissions you need (View Records, Add Records, Edit Records). Copy the token.

3
Enter your subdomain and token in Actionist

Paste your Kintone subdomain (the part before .kintone.com) and the API token into Actionist. Click Test connection to confirm.

Credentials you'll need
Subdomain*
Your Kintone subdomain, e.g. mycompany (from mycompany.kintone.com)
API Token*
Kintone app → Settings → API Token → Generate
Actions

13 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

1 event your agent can react to

Events your agent watches for, and the actions it kicks off in response.

FAQs

Questions about Kintone + Actionist

How does Actionist connect to Kintone?
Go to the Apps tab, find Kintone, and click Connect. You will need your Kintone subdomain (the part before .kintone.com) and an API token generated inside the specific Kintone app you want to automate. In Kintone, open the app, go to App Settings → API Token, click Generate, set the record permissions (View, Add, Edit as needed), and copy the token. Paste both values into Actionist and click Test connection — Actionist runs a read call to confirm the credentials work before any actions run.
Do I need a separate API token for each Kintone app?
Yes. Kintone issues API tokens at the app level, not at the account level. Each app has its own token, and each token only grants access to that specific app. If your automated workflow touches multiple Kintone apps — for example, a CRM app and a Contracts app — you will need a token for each. This is a Kintone security design, not an Actionist limitation: it ensures that a compromised token can only affect one app, not your entire Kintone workspace.
What permissions should I grant the API token?
Grant only the permissions the agent actually needs. For read-only operations (Get Record, Get Records, Find Record, Get Apps) you only need View Records. For write operations (Create Record, Update Record, Update Status, Add Comment, Delete Records) you also need Add Records and Edit Records on the relevant app. Granting the minimum required permissions reduces the blast radius if the token is ever leaked.
Can I connect Kintone to other apps in the same Actionist workflow?
Yes — Kintone works alongside any of the hundreds of apps Actionist supports. Common combinations include: creating a Kintone record when a form is submitted in Typeform or Google Forms; updating a Kintone record when a deal stage changes in HubSpot or Salesforce; posting Kintone record details to Slack when a new entry arrives; writing Kintone query results to Google Sheets for reporting; and triggering a Kintone status update when a DocuSign envelope is completed. Kintone acts as either the trigger source or a data target at any step in a multi-app workflow.
How fast does the New Record trigger fire?
The New Record trigger polls your Kintone app and fires within about a minute of a new record appearing. It is not an instant webhook push — Actionist checks the app on a polling schedule and detects new records since the last check. For most business workflows this delay is imperceptible, but if your use case requires sub-second latency you should evaluate whether polling-based triggers meet your SLA.
Can I use Actionist with Kintone if I am on the US subdomain vs. the Japanese subdomain?
Yes. Kintone operates separate environments for different regions (e.g., kintone.com for the US and cybozu.com for Japan). Actionist connects to whichever subdomain you supply at setup time. Enter your exact subdomain and the API token from that environment. The REST API endpoints are the same across regions — only the subdomain differs.
What is the difference between Update Record by Record ID and Update Record by Update Key?
Update Record by Record ID requires the internal Kintone record number (the sequential integer Kintone assigns when the record is created). Update Record by Update Key lets you specify a unique field on the record — such as an email address, order number, or employee ID — and Kintone locates the matching record for you. Use Update by Record ID when you already have the Kintone number (for example, when the New Record trigger told you what it was). Use Update by Update Key when the record was created by an external system and you only know your own unique identifier.
Can Actionist read data from Kintone to build reports or dashboards?
Yes. The Get Records action accepts a Kintone query string (the same syntax used in Kintone's built-in views) and returns up to 500 records per call. You can filter by field value, date range, status, or any other field, then pass the results to Google Sheets, Notion, Slack, or any connected app. Scheduled agent tasks can run this query daily, weekly, or on any cadence — so your Google Sheet or dashboard refreshes automatically without anyone logging into Kintone.