Clappia

· #445 most-used

Build, automate, and manage business process apps without writing code

ProductivityProjectsDatabaseAnalyticsFormsAutomationNo-Code

Clappia is a no-code platform that lets operations teams and non-developers build custom mobile and web apps — inspection forms, approval workflows, field data collection tools, internal dashboards, and more — without writing a single line of code. Connect it to Actionist and your agents can create and manage Clappia apps, create and edit submissions, retrieve and filter data, manage submission status and ownership, and pull analytics aggregations — all driven by natural language, scheduled tasks, or events in other connected tools.

Try Clappia with Actionist Visit Clappia

Average time saved

13 hours

per person · per month

≈ 2 workdays back

Eliminates manual work. Agents eliminate manual data entry, status chasing, and report assembly across Clappia form submissions and workflow approvals.

Schedule

What your Clappia agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs

7Agents at work

24/7Always on

Agents

Tue–Thu

Tue

Wed

Thu

10a

11a

12p

Multi-app workflows

Clappia × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows

6Apps spanned

~42 hrsSaved / week

6Personas served

For operations

Featured3 apps

Field inspection submission created and escalated when overdue

When a site inspection is scheduled in Google Calendar, the Operations Agent creates a Clappia submission, checks for any unresolved prior submissions for the same site, notifies the field team via Slack, and within about a minute escalates any submission still open after 48 hours — ensuring no inspection falls through the cracks.

~10 hrs

Time saved for your team — every week, on autopilot

The flow

Trigger·When a site inspection is scheduled in Google Calendar

Trigger

Step 1

Google Calendar

Detect scheduled site inspection event

write

Step 2

Clappia

Create new inspection submission with site details and inspector

read

Step 3

Clappia

Get Submissions to check for any prior open submissions for this site

write

Step 4

Slack

Notify the field team with the Clappia submission link

write

Step 5

Clappia

Update Submission Status to Escalated if submission is still Open after 48 hours

Result

Create new inspection submission with site details and inspectorNotify the field team with the Clappia submission linkUpdate Submission Status to Escalated if submission is still Open after 48 hours

The win

Saved per run

40 min

Runs / week

~15×

Every inspection is tracked from schedule to completion without manual logging

Driven byOperations Agent

ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

Sales
45 min / week
Manual lead entry and routing
Sales reps copy contact details from inbound emails into Clappia by hand, then message the relevant territory rep to let them know — 10 minutes per lead, with routing errors when the right rep is unclear.
Sales Agent
0 min
Agent logs and assigns leads in Clappia within a minute
When an inbound lead email arrives, the agent creates a Clappia submission, deduplicates against existing records, and assigns it to the correct territory rep — all before the rep checks their inbox.
Marketing
30 min / week
Manual campaign data export and summary
The marketing team logs into Clappia, exports responses, pastes numbers into a spreadsheet, and formats a summary every Monday — 30 minutes each week before the planning meeting.
Marketing Agent
0 min
Agent pulls aggregated response data into the weekly digest
Every Monday the agent fetches submission aggregations from the campaign feedback app and posts a formatted summary to Slack — the marketing team has data before the planning meeting starts.
Customer Support
75 min / week
Manual ticket logging and routing
Support agents copy ticket details into Clappia manually, look up whether the customer has prior open issues, and message the relevant specialist — 15 minutes per complex ticket.
Customer Support Agent
0 min
Agent creates and routes support submissions automatically
When a ticket arrives, the agent creates a Clappia submission with full context, routes it to the right specialist, and flags any prior open issues from the same customer — all within about a minute.
Human Resources
40 min / week
Manual leave approval chasing
HR manually notifies managers of pending leave requests, follows up when no response arrives, and updates the Clappia submission once the decision is communicated — often taking multiple days.
Human Resources Agent
0 min
Agent advances leave requests through approval without manual routing
When a leave request submission is created, the agent checks team availability, routes the approval to the manager, and updates the submission status based on their Slack response — the loop closes without the manager opening Clappia.
Finance
60 min / week
Manual expense review and data entry
Finance manually reviews every expense submission in Clappia, approves or rejects each one, and re-enters the data into the finance spreadsheet — spending an average of 8 minutes per claim.
Finance Agent
0 min
Agent auto-approves low-value expenses and syncs to finance sheets
When an expense submission arrives, the agent checks the employee's month-to-date total, auto-approves submissions under the threshold, and writes the data to the finance tracking sheet — all without manager involvement for routine claims.
Operations
90 min / week
Manual inspection logging and follow-up
Operations managers manually create Clappia submissions for each scheduled inspection, check the status each day, and send follow-up messages when items are overdue — 20 minutes per inspection cycle.
Operations Agent
0 min
Agent creates, tracks, and escalates inspection submissions automatically
When an inspection is scheduled, the agent creates the Clappia submission, notifies the field team, and escalates any submission still open after 48 hours — overdue inspections never slip through the weekly review.
Legal
25 min / week
Manual contract review tracking
Legal tracks contract reviews in a spreadsheet updated by hand at each stage — logging submissions, assigning counsel, noting decisions, and chasing overdue reviews each week.
Legal Agent
0 min
Agent tracks contract reviews from submission to approval with full audit trail
When a contract review request arrives, the agent assigns it to legal counsel, creates a Google Drive folder for documents, and updates the submission status when review is complete — the full lifecycle is in Clappia without manual logging.

+ 100s of other Clappia automations

Average time saved

37 hrs / person / month

Calculator

Calculate what your team saves

Team size

5 people

Hourly rate

$75 / hr

Hours saved / week

Hours saved / year

800

Annual ROI

$60,000

Based on Clappia's typical team usage — the visible tasks plus a few other automations the agent runs: ~3.2 hrs / person / week of admin work automated.

Connect

How to plug Clappia into Actionist

Pick the connection method that suits your environment.

The fastest path to Clappia. Install the Clappia MCP server and authenticate with your API key and Workplace ID — no OAuth flow, no manual credential pasting beyond the initial setup.

Open Clappia Workplace Settings

Generate an API key

In Workplace Settings, navigate to Preferences > API Keys. Generate a new API key and copy it — you need Workplace Manager access for this step.

Connect in Actionist

Find Clappia in the Apps tab and click Connect. Enter your API key and Workplace ID. Actionist runs a test call to confirm the connection before any actions run.

Credentials you'll need

API Key*

Clappia Workplace Settings > Preferences > API Keys

Workplace ID*

Found on your Clappia Workplace Settings page

Actions

14 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

0 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

This app has no triggers yet.

MCP servers

MCP servers that work with Clappia

Connect Actionist to MCP servers built for or around this app.

Clappia MCP

Official

An MCP server that provides Clappia workspace, forms, workflows, submissions, and analytics

FAQs

Questions about Clappia + Actionist

How does Actionist connect to Clappia?

Go to the Apps tab, find Clappia, and click Connect. The recommended path is MCP — Actionist installs the Clappia MCP server, which authenticates using your Clappia API key and Workplace ID. You can find your API key in your Clappia workplace settings under Preferences > API Keys, and your Workplace ID is shown on the Workplace Settings page. Once connected, Actionist runs a test call to confirm the handshake before any actions run.

What permissions does the agent need on my Clappia workspace?

The Clappia API key used to connect Actionist must belong to a user with Workplace Manager access. This is required because the MCP server needs to read app definitions, create and edit submissions across multiple apps, and update submission status and ownership. If you want to restrict the agent to specific apps, you can use Clappia's role-based access settings to scope what the connected user can see and modify.

Can Actionist create new Clappia apps, or only manage submissions in existing ones?

Both. The Actionist agent can create new Clappia apps complete with sections and custom fields, add or update fields in existing apps, and create, edit, and manage submissions. This means you can automate the full app-and-workflow lifecycle — standing up a new project tracking app when a project is confirmed in your project management tool, as well as logging all subsequent activity as submissions into that app.

Can I connect Clappia to other apps in the same workflow?

Yes — Clappia works best as part of a multi-app workflow. Common combinations include: creating a Clappia submission when a new row is added to Google Sheets; fetching pending submissions and posting a digest to Slack; updating submission status based on an approval decision received via Gmail; and writing aggregated Clappia analytics to a Google Sheets dashboard. Any of Actionist's 200-plus connected apps can send data to or receive data from Clappia in the same agent task.

What are the most common things agents do with Clappia?

The four patterns that come up most often are: (1) submission creation — logging events from other tools (emails, Slack messages, calendar events) into Clappia as structured submissions; (2) status routing — moving submissions through approval stages based on decisions made elsewhere; (3) data retrieval — fetching pending or overdue submissions and posting digests to the team; and (4) aggregation reporting — pulling submission counts or totals by field value to populate dashboards or weekly reports without exporting data manually.

Does Actionist support Clappia's multi-step approval workflows?

Yes. Actionist can advance a Clappia submission through each stage of a multi-step approval by calling Update Submission Status at the appropriate point in the agent task — for example, moving a submission from Pending to Under Review when a manager opens the task, then to Approved or Rejected based on their response. The agent can also update ownership at each stage to route the submission to the next approver in the chain.

How does Actionist avoid creating duplicate submissions in Clappia?

Use the Get Submissions action with a filter on the relevant identifying field — such as email address, reference number, or project ID — before calling Create Submission. If a matching submission already exists, the agent can edit that record rather than creating a new one. This pattern is particularly important for lead capture and support ticket workflows, where the same person or issue might trigger multiple inbound events.

Can agents read aggregated data from Clappia for reporting without pulling every raw submission?

Yes. The Get Submissions Aggregation action returns grouped counts, totals, or breakdowns by field value directly from the Clappia API — no need to retrieve all submissions and aggregate them in the agent. This makes it practical to pull weekly KPI summaries, expense totals by department, or inspection completion rates on a schedule, and push them into a dashboard or Slack digest without downloading large volumes of raw data.