7todos

7todos

· #262 most-used

Keep every task, project, and workspace visible — and handled

ProductivityProjectsDeveloperSchedulingAutomation

7todos is a lightweight task board built for makers, solopreneurs, and small teams who juggle multiple projects across different workspaces. It gives you a single view of every open task across all your boards, with kanban and list views, intelligent filters, tags, due dates, subtasks, and shared workspace collaboration. Connect 7todos to Actionist and your agents can create tasks from any incoming event, update status when work completes in other tools, surface cross-workspace overdue digests on a schedule, spin up repeatable project checklists automatically, and keep every team's task board accurate without manual maintenance.

Average time saved
6 hours
per person · per month
≈ 1 workdays back

Eliminates manual work. Agents eliminate the manual cycle of creating tasks from incoming work, updating status across tools, building weekly overdue reports, and setting up repeatable process checklists from scratch each cycle.

Schedule

What your 7todos agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs
7Agents at work
24/7Always on
Agents
TueThu
Tue
Wed
Thu
7a
8a
9a
10a
11a
12p
1p
2p
3p
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6p
Multi-app workflows

7todos × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows
7Apps spanned
~13 hrsSaved / week
6Personas served
For support
Featured3 apps

Escalated ticket becomes a tracked 7todos task automatically

When a new escalation ticket arrives in Zendesk, the agent creates a task in the 7todos Support workspace, applies the appropriate category tag, assigns it to the on-call support lead, and posts a confirmation to the team Slack channel — all within about a minute of the ticket arriving, without any manual triage.

~5 hrs

Time saved for your team — every week, on autopilot

The flow
Trigger·When a new escalation ticket is created in Zendesk
Result
Create Task in Support workspace with ticket subject and SLA due dateAdd Tag to Task with the ticket category and source tagAssign Task to User — next available support leadPost task creation confirmation to #support-escalations
The win
Saved per run
15 min
Runs / week
~20×
No escalated ticket falls through the cracks
Driven byCustomer Support Agent
ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

  • Sales
    30 min / week
    Manual deal task maintenance

    Reps create follow-up tasks in 7todos by hand each time a deal moves stage, often forgetting to update or close tasks when deals are won or lost — the board drifts from reality over time.

    Sales Agent
    0 min
    Agent creates and closes deal tasks automatically

    When a deal moves stage in the CRM, the agent creates or completes the linked 7todos task immediately — the sales board always reflects the live deal status without any manual update.

  • Marketing
    45 min / week
    Manual campaign project management

    The marketing coordinator manually creates a project, adds each task one by one, assigns team members, and then has to remember to archive the board when the campaign closes — often weeks after the fact.

    Marketing Agent
    0 min
    Agent spins up campaign boards and archives them on close

    When a campaign launches, the agent creates the project and task checklist in 7todos. When it closes, it archives the board — the workspace always shows only live campaigns.

  • Customer Support
    40 min / week
    Manual ticket-to-task translation

    Support leads manually review the helpdesk queue and create corresponding tasks in 7todos for escalations — a round-trip that takes 5-10 minutes per ticket and is skipped when the queue is busy.

    Customer Support Agent
    0 min
    Agent creates support tasks from tickets within about a minute

    When a new ticket arrives in the helpdesk, the agent creates the corresponding 7todos task, applies tags, sets the SLA due date, and assigns it — all without a human touching the board.

  • Human Resources
    35 min / week
    Manual onboarding task setup

    HR manually creates a new project for each hire, adds onboarding tasks one by one from memory or a checklist doc, and assigns them individually — a process that takes 30-40 minutes per hire and risks missing steps.

    Human Resources Agent
    0 min
    Agent builds the 30-day onboarding task board before Day 1

    When a new hire is confirmed, the agent creates their personal onboarding project, adds all tasks with due dates and assignments, and notifies the team — the board is ready before the employee logs in for the first time.

  • Finance
    25 min / week
    Manual month-end close task setup

    The finance ops lead manually recreates the close checklist in 7todos each month — copying last month's tasks, updating due dates, and re-assigning to the current team — a 20-minute process that's easy to get wrong.

    Finance Agent
    0 min
    Agent generates the month-end close checklist automatically

    When the close cycle starts, the agent creates the project, adds each close step as a task with the correct due date and assignee, and alerts the team — the CFO has a complete board on day one of close week.

  • Operations
    25 min / week
    Manual cross-team task audit

    The ops lead opens every workspace in 7todos manually, scrolls through each project's board to find overdue tasks, and compiles the information into a Slack message — a 25-minute ritual every Monday morning.

    Operations Agent
    0 min
    Agent delivers a cross-workspace overdue report every Monday morning

    The agent pulls all overdue tasks across every workspace before the weekly ops review and posts a ranked digest to Slack — leadership walks in already briefed without anyone building a report.

  • Legal
    20 min / week
    Manual compliance task creation

    The compliance officer manually transfers each new regulatory obligation from the tracker spreadsheet into a 7todos task, setting due dates and tags by hand — a process that's often delayed by days during busy periods.

    Legal Agent
    0 min
    Agent tracks regulatory deadlines in 7todos from the moment they're logged

    When a new compliance obligation is added to the tracker, the agent creates the task, tags it, assigns it, and logs it in Notion — no obligation ever exists only in a spreadsheet or someone's head.

+ 100s of other 7todos automations
Average time saved
22 hrs / person / month
Calculator

Calculate what your team saves

Team size
5 people
Hourly rate
$75 / hr
Hours saved / week
8
Hours saved / year
375
Annual ROI
$28,125

Based on 7todos's typical team usage — the visible tasks plus a few other automations the agent runs: ~1.5 hrs / person / week of admin work automated.

Connect

How to plug 7todos into Actionist

Pick the connection method that suits your environment.

Connect Actionist to 7todos using a personal API key from your account settings. This grants the agent access to create, update, and read tasks and projects across your workspaces.

1
Open Account Settings

Log in to 7todos and navigate to Account Settings. Look for the API or Integrations section.

2
Generate and copy your API key

Generate a personal access token and copy it. Store it securely — treat it like a password.

3
Paste into Actionist

Paste the API key into the Actionist connection field and click Test connection. Actionist will confirm the handshake before any actions run.

Credentials you'll need
API Key*
Log in to 7todos, go to Account Settings → API, and generate a personal access token.
Actions

15 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

0 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

This app has no triggers yet.
FAQs

Questions about 7todos + Actionist

How does Actionist connect to 7todos?
Go to the Apps tab in Actionist, find 7todos, and click Connect. Paste your 7todos API key into the provided field. To find your API key, log in to 7todos, navigate to your account settings, and look for the API or integrations section where you can generate a personal access token. Once you paste it and click Test connection, Actionist will run a read-only call to confirm the handshake before any actions run.
What permissions does the agent need on my 7todos account?
The agent needs your 7todos API key, which carries the same permissions as your user account. For read operations (listing tasks, fetching workspace details, retrieving tags) it only needs read access. For write operations (creating tasks, updating task status, setting due dates, assigning tasks, archiving) it needs write scope. Generate a token tied to your user account and 7todos will enforce those same permission boundaries on every API call the agent makes.
Can I connect 7todos to other apps in the same workflow?
Yes — 7todos is most powerful when combined with the apps where work actually originates. Common combinations: create tasks in 7todos when new issues arrive in GitHub or Jira; update task status when a Google Calendar event completes; post a Slack digest of overdue tasks every Monday morning; archive tasks when deals close in a CRM. Any of Actionist's 200+ connected apps can send or receive data alongside 7todos in the same scheduled agent task.
What are the most common things agents do with 7todos?
The four patterns that come up most: (1) cross-project triage — pulling all tasks due this week across every workspace and surfacing them in a single morning digest; (2) intake automation — creating tasks from incoming emails, form submissions, or GitHub issues without manual copy-paste; (3) status synchronisation — updating task completion in 7todos when a linked item closes in another tool, keeping both systems honest; (4) weekly health checks — fetching overdue tasks and posting them to Slack so nothing silently falls through the cracks over the weekend.
How does 7todos organise work — workspaces versus projects?
7todos organises work into workspaces (top-level containers) and projects within each workspace. Tasks live inside projects. When you configure the agent, you can target a specific workspace and project, or leave the project field broad and filter by tag or due date instead. For most automation recipes, you will want to pin the agent to one workspace per task so output lands in a predictable place rather than scattering tasks across unrelated projects.
Can the agent set and filter tasks by tags?
7todos supports task tags for categorisation, which the agent can both read and write. When creating tasks via Actionist, pass a tags array alongside the task title and due date — 7todos attaches them immediately. For filtering, the List Tasks action accepts a tag parameter so the agent can retrieve only the tasks matching a particular theme or topic. This makes tags the primary organising layer for cross-project reporting: one tag can span multiple projects and the agent can surface them all in a single query.
Does 7todos support real-time triggers or does the agent poll?
7todos does not currently expose webhook-based triggers in its public API, so Actionist uses a scheduled polling approach instead. The agent runs on a cadence you define — every 15 minutes, hourly, or daily — and calls List Tasks or Get Task to check for new or changed items since the last run. This means reactions happen within about a minute of the polling interval rather than instantly. For most team workflows this latency is invisible; for time-critical escalations, set the polling cadence to its shortest interval.
Can the agent mark tasks complete or update their status automatically?
Yes. The Update Task action lets the agent mark a task complete, change its priority, update its due date, or switch its project — all without human intervention. A common recipe: when a support ticket is resolved in Zendesk, the agent calls Update Task in 7todos to mark the linked task complete and add a resolution note as the task description. The reverse also works: when a task is marked complete in 7todos (detected by polling), the agent can update the corresponding record in your CRM or project tracker.